The role:

The Charlotte Symphony (CSO) is seeking a highly organized, detail-oriented, and collaborative Assistant Music Librarian to join our artistic team. This position plays a vital role in preparing, managing, and distributing music materials for all rehearsals, concerts, and events presented by the CSO. Working closely with the Principal Librarian, Music Director, conductors, and musicians, the Assistant Music Librarian ensures that all scores and parts are accurate, accessible, and performance ready.   The ideal candidate will demonstrate a passion for supporting live orchestral performances and a commitment to excellence in arts administration.  

They will work effectively in a fast-paced environment, consistently meeting short and long-term deadlines.  

Key Responsibilities:

Music Preparation

• Inspect, organize, and prepare orchestral scores and parts for rehearsals, concerts, and auditions
• Ensure bowings, rehearsal numbers, and measure numbers match conductor’s scores and distributed parts
• Edit, proofread, and distribute digital and physical music materials, including practice parts for string players

• Assemble and break down orchestra folders
• Coordinate delivery of music trunks to performance venues

Library Management

• Maintain and organize the orchestra’s music library, including repairs and inventory
• Use ArtsVision software to keep accurate records of the CSO’s collection and performance history
• Track and ensure the timely return of all borrowed materials

• Stay current with best practices in music librarianship; attend MOLA conferences as needed

Qualifications:

• Music degree or equivalent experience/training required; minimum two years of orchestral music library experience preferred
• Thorough knowledge of orchestral repertoire (Classical and Pops) preferred
• Strong interpersonal and communication skills; ability to collaborate with conductors, musicians, and staff
• Ability to work independently and as a member of the artistic team
• Understanding copyright law and music licensing
• Proficiency in standard office software (Microsoft Office, Adobe), photo editing (Photoshop), and music engraving software (Finale, Sibelius, Dorico)
• Physical ability to move music storage trunks (up to 50 lbs)
• Commitment to continuous learning and professional growth
• Availability for regular evening and weekend work

Note: CSO Administrative Staff follow a hybrid work schedule, a minimum of 4 days in the office.  

About Charlotte Symphony Orchestra

About the Charlotte Symphony Orchestra The Charlotte Symphony Orchestra (CSO) is one of the premier music organizations in the Southeastern United States and the oldest continuously operating symphony orchestra in the Carolinas. As Charlotte's most active performing arts group, the CSO presents around 175 concerts each season, reaching more than 130,000 music lovers. The 2024–25 season marked a transformative era under the dynamic leadership of newly appointed Music Director Kwamé Ryan. This debut season featured an eclectic mix of concerts across the Classical, Pops, Movie, and Family series. Highlights include Rachmaninoff’s Piano Concerto No. 2, Brahms’s A German Requiem, The Music of Queen, Beethoven x Beyoncé, Harry Potter and the Chamber of Secrets in Concert, and performances by clarinetist Anthony McGill, pianist Olga Kern, and singer/songwriter Cody Fry, among many other extraordinary artists. With 65 full-time musicians, the Symphony performs throughout the community in a variety of venues, from the Belk and Knight Theaters to parks, breweries, community centers, schools, senior care centers, and places of worship. With its new mobile stage, CSO Roadshow, the Symp...hony extends its reach directly into neighborhoods, bringing live music to communities across the region. Engaging with more than 12,000 students each year, the Charlotte Symphony nurtures the next generation of musicians and music lovers through its four diverse youth orchestras, in-school education programs, instrument coaching, and Project Harmony — which offers free after-school lessons in music and life skills to over 200 students in under-resourced areas. The CSO 2021–2025 Strategic Plan, completed in May 2021, focuses on seven essential areas of strategic focus: artistic vitality and growth, education, financial health and sustainability, innovation, organizational culture, public relevance, and audience development. Strategies to advance the CSO’s commitment to diversity, equity, and inclusion are incorporated within each area. This plan will serve as a road map for the orchestra’s future, pointing towards a Charlotte Symphony that is enterprising and resilient. After the successful completion of a comprehensive $50 million campaign to secure new endowment funds and operating support, the Charlotte Symphony is poised for even greater impact. As it builds on its legacy, the CSO is gaining national recognition for its artistic excellence, innovation, and forward momentum – ensuring a vibrant future for orchestral music in Charlotte and beyond. Founded in 1932, the Charlotte Symphony Orchestra continues to play a vital cultural role in the region and remains committed to the belief that music, accessible to all, enriches and unites our community. The City of Charlotte, NC Charlotte is one of the 25 largest cities in the U.S. and the largest city in North Carolina. Nicknamed the Queen City, Charlotte and its resident county are named in honor of Charlotte of Mecklenburg-Strelitz, the queen consort of British King George III during the time of the city's founding. Charlotte consistently ranks as one of the top growing cities and is home to more than 10 Fortune 1000 companies, including household names such as Bank of America, Lowe's, and Duke Energy. Several amenities that make Charlotte a great place to live and work include a variety of sports teams, higher-learning organizations, cultural centers, and healthcare facilities.

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Connections working at Charlotte Symphony Orchestra