Buffalo, New York
Nashville, Tennessee
Posted: 31-Oct-25
Location: Buffalo, New York
Type: Full Time
Salary: $90,000-$100,000
Preferred Education:
The Vice President, Artistic & Orchestra Operations is a member of the senior management team reporting to the President & Executive Director, responsible management and leadership of the operations department including, development and implementation of concert series, coordination of all matters pertaining to orchestra personnel, logistics and communications, as well as recording/broadcast activities. The scope of BPO concerts takes place over 38 weeks, including a winter and summer season, and upwards of 120 concerts and180 rehearsals annually.
Responsibilities include:
- Identifies strategic artistic and operational issues for consideration in formulating annual and long range program plans for the BPO; works closely with artistic leadership and staff and “owns” the long range artistic plan document, reviewing and updating as needed but at least annually.
- Creates annual master calendar of BPO concerts, activities, deadlines etc., and prepares and monitors quarterly operating plan for department.
- Books and negotiates contracts with guest artists for all such activities; develops repertoire as needed in partnership with Music Director, Principal Pops Conductor and others; develops concert offerings in partnership, and with appropriate input from others.
- Assures that scheduling and planning of such orchestra and electronic media services are completed within suitable timeframes (i.e. marketing and musician CBA deadlines, etc.), reflect the appropriate input of involved parties, are reviewed by (with) BPO management team and orchestra leadership, when appropriate, and are executed accordingly.
- Leads implementation of such orchestra activities including personnel, concert production, venue selection and contracts, run-outs and tours, ensuring compliance with provisions of the musician CBA, and is a primary BPO liaison to venue staff, front of house, etc. whether it be Kleinhans or other.
- Ensure that policies are developed/implemented to encourage fair and equal treatment for all musicians, good communication with the orchestra and venue staff.
- Prepares annual budget for operations department with assumptions, documentation and analysis. Monitors, maintains and reports on operations department budget on monthly basis working in concert with Finance Department; suggests and implements corrective measures, when necessary.
- Supervises operations department staff including direct reports of Director of Operations, Operations Assistant, Personnel Manager, and Principal Librarian, Assistant Librarian; indirect supervision of library staff and stagehands.
- Develops and maintains approved job descriptions for all personnel in department. Completes performance evaluations by August 1st each year, encouraging and guiding employees to maintain high performance levels and positive work ethic and taking corrective action when necessary; ensures that established personnel practices are maintained, provides for appropriate training of staff and complies with Equal Opportunity regulations.
- Manages regular meetings of the operations staff to ensure production, artistic, orchestra personnel, venue and library information is communicated effectively within the BPO and to Kleinhans Music Hall staff.
- Participates with President & Executive Director and potentially leads CBA and IATSE negotiations, including identifying and researching bargaining issues and developing recommendations on bargaining positions for consideration; maintains accurate record of all bargaining sessions, caucuses and correspondence; resolves grievances when and if they arise.
- Assists President & Executive Director as needed and participates as key member of senior staff.
- Liaison to BPO Artistic Advisory Committee and Orchestra Committee.
Requirements include:
- Bachelors' Degree
- 5-7 years orchestra management experience
- Extensive musical knowledge and experience with recording
- Experience in negotiations
Benefits include but are not limited to: Paid Time Off, Health, Vision and Dental Insurance and 403(b).
The Buffalo Philharmonic Orchestra provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, furlough, transfer, leaves of absence, compensation and training.