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At Frederick Community College we proudly serve the educational needs of our students, help develop the economic vitality of our local communities, and enrich the lives of Frederick County residents. Each year, more than 16, 000 students take a diverse scope of courses at Frederick Community College, located in Frederick, Maryland. Our vast range of courses includes quality instruction in more than 85 degree and certificate programs as well as workforce training and continuing education to meet the needs and interests of our community members. FCC proudly embraces and showcases academics, arts, athletics and more to provide pathways to success for all students. Each year we provide direct service to thousands of residents and indirect services to countless more. We credit our ability to deliver these services to the strength and commitment of our people. We invite you to explore all that we have to offer!
Relocation Provided?: No
Position Summary:
Position Summary:
The Music Program Administrative Assistant oversees the scheduling and administration of music lessons and ensembles, collaborating with staff and faculty to manage enrollments, cancellations, and space usage. This role handles faculty contracts, prepares instructor materials, supports budget and procurement tasks, and tracks program reports. Acting as the main point of contact for students, instructors, and staff, the Administrative Assistant communicates class updates and ensures smooth program operations and have the ability to use varying styles and approaches that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace.
Essential Duties and Responsibilities:
These are intended only as examples of the various types of job duties to be performed. The omission of specific duties does not exclude them from the position if the work is similar, or logical assignment to the position.
The following are the functions essential to performing this job:
1. Oversee the coordination of music lessons and co-listed Ensembles throughout the school terms.
2. Collaborate with academic administrators and support staff to coordinate all co-listed Music Ensembles and private music lessons, including enrollments, cancellations, advertising and space usage.
3. Utilize Lumens, PeopleSoft Campus Solutions, and 25Live scheduling software to build and maintain course schedules, monitor enrollment, run queries, prepare reports, and prepare faculty contracts.
4. Utilize PeopleSoft Financials to prepare and track purchase orders, invoices, vouchers, budget transfers, and other procurement tasks for assigned program areas including annual budget development.
5. Prepare, distribute, and track completion of instructor packets including contracts, administrative instructions, rosters, grades, evaluations, and any other relevant information.
6. Serve as the department's first point of contact and liaison for faculty, staff, and students including communicating class information to students, instructors, and FCC team members.
7. Communicate class changes and cancellation decisions to all appropriate parties using standardized TLSS (Teaching, Learning and Student Success) practices.
8. Maintain regular communication with the Music Director, music instructors, and the Registration team to track and confirm student registration and class schedules through JotForms.
9. Coordinate and/or process instructor requests for classroom-related equipment and materials including researching, purchasing, and distributing supplies for classes.
10. Handle phone inquiries and respond to emails promptly.
11. Other duties as assigned.
Salary: $17.59 - $19.35
FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply.
Frederick Community College (FCC) is a public college accredited by the Middle States Commission on Higher Education (MSCHE). FCC is distinguished by its quality and affordability, making it attainable and valuable for local students. Accredited programs, comprehensive instruction, and affordable costs of attendance have made FCC the learning destination for more than 200,000 students since 1957.
