This position has a strong benefits package which includes health, dental and vision benefits as well as a retirement plan. This is a full-time, exempt position managing operations that are open beyond normal office hours.
4 Year Degree
The Director of Artistic Operations is a senior leadership staff position. This person is responsible for all production required to bringing the Orchestra’s season to life and for overseeing the Collective Bargaining Agreement. This person will bring an understanding of organizational best practices and will report to the President & CEO, as well as having a strong working relationship with the Music Director. This person will supervise: Stage Manager (Assistant Stage Manager), Operations Manager (Artistic Coordinator), Personnel Manager (Assistant Personnel Manager) and Principal Librarian (Assistant Librarian). This person will have a strong partnership with the Artistic Advisor.
Works in conjunction with the Artistic Advisor to create the Season Calendar, and oversees the publication of annual and weekly schedule updates.
Liaises with hall managers on scheduling in three primary venues. Scouts and secures alternate venues, as needed.
Coordinates logistics for backstage and front-of-house needs at venues, with input from Stage Manager.
Ensures all aspects related to media are compliant with the AFM, CBA and IMA; including, but not limited to, archival recordings, streaming, and commercial recordings.
Provides operational and logistical input and support to other departments for special events or projects.
Manages Operations Budget
Develops and manages budget for all production, operations and artistic related costs. Negotiates rental rates with venues.
Develops and manages budget for Orchestra salaries, including doubling, cartage, titled pay, per diem and other compensation.
Sets musicians’ individual overscale, with input from Music Director, President & CEO and Personnel Manager.
Works with musicians, Operations Manager and Stage Manager on purchase and maintenance of TFO-owned equipment and instruments.
Coordinates with three primary performing venues to create calendar template for upcoming season to include all dates and times for all subscription concerts which is shared with senior staff. This person will play a key role in strengthening relationships with the three primary performing venues.
Works to create dates, times and locations for other performances as deemed necessary by senior staff members including, but not limited to, anything related to ECE, Specials, free Park Concerts and other ticketed events.
Works closely with the CEO, Music Director, marketing team and Artistic Advisor to find acceptable venues for all performances and series that will provide TFO with a strong financial position for each season.
Acts as second-in-command on Management’s negotiating team for the Orchestra Collective Bargaining Agreement (CBA).
Responsible to assure the organization abides by the CBA.
Partners with the Orchestra Committee Chair in leading meetings with Orchestra Committees on CBA interpretation and enforcement.
Mediates personnel disputes or artistic issues, as necessary.
Works to promote positive relationships between various constituent groups, and to continually improve communication with various musician committees, orchestra leadership and the musicians as a body.
Collaborates with Music Director, President & CEO and Artistic Advisory to set and implement artistic goals.
Strategically and collaboratively works with staff, board and musicians to plan and execute mid and long-range plans.
Tours, Runouts and Sold Services Planning
Identifies, advances, negotiates and manages all sold service activities, including travel, per diem, lodging, cargo, and contractors to provide technical goods and services to execute an event.
Work evenings and weekend hours, coordinating closely with Artistic staff. Be available during standard performance and rehearsal times.
Ensure all shifts are covered and have appropriate levels of managerial oversight for performances and rehearsals.
Attend Finance and Executive Committee meetings as needed, as well as all Board of Directors meetings.
Performance Management: Establish and monitor key performance indicators (KPIs) to assess the organization's progress toward strategic objectives.
Other duties may be assigned as required by the President & CEO.
Qualifications, Experience & Education:
Bachelor's degree in arts management, non-profit management, business administration, or a related field.
Three to five years managing and developing teams/people at a performing arts organization, preferably a symphony orchestra.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Strategic thinking, data-driven and analytical in approach to problem-solving.
Excellent written and verbal communications skills.
Very strong interpersonal skills and the ability to build relationships with stakeholders.
Multi-task with ease, and be able to shift priorities quickly and pro-actively as needed.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other digital platforms.
Proven skills in project management.
Interested candidates should submit a resume, cover letter, and three professional references to email@example.com. Please include "Director of Artistic Operations" in the subject line. Applications will be accepted until February 29, 2024. All inquiries and discussions will be considered strictly confidential.
The job description does not constitute an employment agreement and is subject to change by The Florida Orchestra based on the changing needs and requirements of the job, department, or organization. Duties, responsibilities, and skills are also subject to change.
The Florida Orchestra is a registered 501(c)3 non-profit an equal opportunity employer and does not discriminate on the basis of race, sex, age, religion, national origin or any other basis prohibited by applicable law.
The Florida Orchestra exists to INSPIRE-EDUCATE-UNITE and build community through the power of music. Celebrating our 56th season in 2023-24, The Florida Orchestra (“TFO”) is the largest professional orchestra in the state and largest performing arts organization that bridges the bay. TFO employs 71 full-time professional musicians and conductors, graduates of some of the top music schools and conservatories, under the leadership of internationally acclaimed Music Director Michael Francis. Excellence is behind our musicians, the music, and all we do. Each season, TFO offers more than 100 high quality music experiences, education, and outreach programs. Concert series include classical, popular, and light symphonic morning concerts in three major performing arts venues in Tampa, St. Petersburg, and Clearwater, as well as in theaters and other non-traditional venues throughout Tampa Bay, and free Pops in the Park community concerts. Beyond the concert halls, TFO programs bring the transformative power of music to schools, youth and senior centers, to underserved areas, and to those who would not otherwise have access to such opportunities. We put instruments in the hands of children,... offer inspiration and joy to all ages and stages, uplifting comfort to those who most need it, and bring our community together. The Florida Orchestra has a budget of about $12 million.