The Atlanta Symphony Orchestra (ASO) is actively searching for a highly talented and musical individual to fill the role of Director of Orchestra Personnel. The Director of Orchestra Personnel is responsible for the effective and efficient management and administration of all orchestra personnel activities, and for maintaining a healthy and respectful day-to-day relationship between the members of the orchestra and the administration of the Atlanta Symphony Orchestra. Please apply on aso.org.
A. Orchestra Personnel Management Assist and advise the Executive Director, General Manager, and Music Director in the overall management of the orchestra and establishment of orchestra personnel policy. Ensure correct execution of the terms of the Collective Bargaining Agreement as they relate to orchestra personnel management, ASO / Woodruff Arts Center personnel and benefit policies, and individual musician contracts. Ensure that members of the orchestra adhere to all policies and applicable agreements and take or recommend corrective action if not. Act as first line of contact and a resource to others (Music Director, Executive Director, General Manager) in the resolution of a variety of personnel related issues. Assign and coordinate relief, rotation and vacations. Help the ASO adhere to its artistic standards by ensuring each seat is filled with a highly qualified musician.
B. Record Keeping Maintain personnel, complaint, and attendance records and files. Coordinate and ensure the proper implementation of leave requests, string rotation, and individual contracts. Assist in the creation of the schedule and the recording of vacations, split orchestras, relief, leave, rotation, wind / brass / percussion assignments, and all auditions. Regularly review concerns regarding scheduling of the above.
C. Rehearsal/Concert/Media Session Management Ensure service start readiness through creation of seating rosters for each work, stage calls, attendance taking, calling, and timing of breaks, services, and overtime; explain service protocol and master agreement service terms to all conductors and step in to ensure compliance if necessary.
D. Hiring of Extras With information provided by the library and in consultation with the conductor and Principal players, determine extras called for by score, check annual budget for same and receive General Manager’s approval prior to hiring extending beyond budgetary guidelines. Maintain a working knowledge of available substitute and extra musicians and engage highly qualified extra players in a timely manner. Ensure that all hired musicians are eligible to work under all extant laws and policies and ensure proper documentation of all hired musicians. Manage and administer extra musician auditions, as necessary.
E. Auditions Oversee the complete scope of the audition process in compliance with the CBA, ASO audition policies, and audition code of conduct. Manage the scheduling of auditions. Manage audition days. Arrange for alternative audition or selection methods when appropriate and necessary.
F. Payroll Responsible for the administration and management of the complete scope of the payroll process. Administer the monthly American Federation of Musicians (AFM) Pension Plan reporting.
G. Budgets and Monthly Updates Develop annual budgets for orchestra member salaries and other compensation; extras and all incidental payments for musicians; monitor the budget and resolve any discrepancies; provide monthly monitoring.
H. Contracts Master Agreement: Maintain files on all issues affecting personnel management and issues that may need to be addressed during Master Agreement negotiations or meetings with the Atlanta Symphony Orchestra Players’ Association (ASOPA). Serve on management negotiations team as requested. Individual contracts: Maintain confidential file; negotiate and issue individual contracts on an as needed basis.
I. Tours and Runouts Bus management: ensure rest and meal stops are in keeping with the Master Agreement. Maintain a travel log and elapsed travel time.
J. Supervision Manage the Orchestra Personnel Manager and interact on a daily basis, providing training in all areas of responsibility pertaining to the orchestra. Provide direction to the Assistant Orchestra Personnel Manager in all areas of Personnel Administration. Manage all musicians, both full time and part time, on a daily basis to ensure smooth day-to-day operations of the orchestra and a timely, successful resolution to all personnel issues.
K. General Duties Attend meetings, including staff, production, ASOPA, and any other meetings involving musicians. Assume other projects and duties that may be assigned by the General Manager or Executive Director from time to time.
SPECIFIC CONDITIONS OF WORK
The Director of Orchestra Personnel is a full-time, exempt position with hours and days of work which may vary widely depending on the time needed to fulfill the responsibilities of the position. This will include some nights and weekends coinciding with the services of the orchestra. Vacation and time off will also coincide with the orchestra’s schedule. While conditions may alter the amount of time spent in any one area, the time limit spent on the position responsibility can be expected to be as follows:
Personnel Management (20%) Records (5%) Rehearsal/concert management (15%) Hiring of extras (10%) Auditions (5%) Payroll and Pension (10%) Budgets and monthly updates (5%) Contracts (5%) Tours and runouts (5%) Supervision (15%) General (5%)
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Some standing, walking, bending, frequent use of hands, stooping and lifting (at least 30 pounds) is required
The noise level of the work environment is usually moderate
Bachelor’s Degree or comparable experience, preferably in music.
Preference for prior experience in performance at a high level on an orchestral instrument.
Three years minimum experience as a personnel manager of a regional or major orchestra or an assistant personnel manager of a major orchestra.
A clear communicator (both written and verbal) with highly developed people skills.
Prior experience with direct report management.
Ability to manage multiple tasks.
Ability to interact with various positions at all levels of the institution.
The Atlanta Symphony Orchestra is committed to serving our mission by promoting an equitable and inclusive culture where everyone feels valued, appreciated, and free to bring their whole selves to work; and to find intentional ways to grow in our understanding and support of others.
The Atlanta Symphony Orchestra is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, or any factor protected by law. Members of underrepresented groups are encouraged to apply.
The Atlanta Symphony Orchestra unites, educates, and enriches our community through the engaging and transformative power of orchestral music experiences. The core of our passion is the rich history of symphonic repertoire spanning centuries. We honor this body of work by holding ourselves to the highest artistic aspirations, bringing it to life in new and exciting ways. While we pay homage to the great masters, we also seek out new voices that speak to our contemporary landscape. As we perform, we engage the diverse international community of our city, bringing people together in harmony – including our youngest citizens, with extensive opportunities for youth and families to fall in love with music.
Under the dynamic leadership of Music Director Nathalie Stutzmann, the ASO celebrates its 79th season with a profound commitment to uniting and enriching the community through the transformative power of classical orchestral music. The orchestra's extensive repertoire is showcased in over 150 concerts annually, featuring flagship series such as the Delta Classical Series, Movies in Concert, Family Concerts, and the Coca-Cola Holiday series. Notable educational programs, including t...he Atlanta Symphony Youth Orchestra's 50th anniversary and the Talent Development Program's 30th anniversary, underscore the ASO's dedication to fostering musical passion among diverse audiences. Collaborating with the world-renowned ASO Chorus, the orchestra has won 27 Grammy® Awards, emphasizing its exceptional depth and range. Music Director Nathalie Stutzmann, the second woman in history to lead a major American orchestra, guides the ASO through a dynamic 2023-2024 season, featuring programs from Beethoven to Tchaikovsky, a Bruckner festival, and the orchestra's first California tour since 2006. Heralded as, "probably the most important conductor of our time," Stutzmann's impact extends beyond her acclaimed opera pit debuts, resonating with unanimously acclaimed performances at prestigious venues like the Bayreuth Festival and the Metropolitan Opera.