DETROIT SYMPHONY ORCHESTRA JOB DESCRIPTION Classification: ARTISTIC COORDINATOR Department: Artistic Last Revision Date: July 7, 2021 FLSA Status: Exempt General Description: Responsible for the administrative needs of the DSO Artistic Department, including the preparation and tracking of guest artist contracts and composer commissioning agreements as well as handling all contractual payments and visa processing. Additional responsibilities include coordination of logistics for staff and cover conductors, arranging pre-concert talks, and administration of the Elaine Lebenbom Memorial Award as well as shared concert duty. This position requires a high level of professionalism, tact and integrity due to the frequency of internal/external contacts and exposure to confidential information. Specific Responsibilities: • Contract administration for classical and non-classical series. • Programs pre-concert presentations for Orchestra Hall classical subscription series. • Prepares weekly artist payment requisitions and maintains record of invoice and contract payments. • Assists with monthly expense/variance reports as requested. • Coordinates cover conductor scheduling, contracting and payment. • Coordinates Assistant Conductor searches and contracts. • Oversees administration and logistics for annual Elaine Lebenbom Memorial Award. • Generates and tracks conductor questionnaires for Classical series, communicating details to Artistic Operations team as needed. • Handles contracting and logistics for commissioning agreements, in collaboration with the DSO’s Music Library. • Assists with preparation and distribution of artist information, including visa applications and support as needed. • Works with Advancement team on scheduling any fundraising events with guest artists. • Serves as concert duty assistant as assigned for classical and non-classical programs. • Coordinates with Director of Digital Initiatives regarding any artist-related webcast matters, including but not limited to generating and keeping track of release forms. • Assists with proofreading brochures and other printed materials. • Researches and performs special projects as assigned depending on individual interest/strengths. • Assists with Artistic Operations administrative and scheduling duties as required, generating contract and other tracking documents as well as keeping track of the DSO’s leased Artist Car. • Assists Vice President and General Manager and Music Director as needed. • Promotes positive DSO artist relations. • Performs other duties as assigned. Position Qualifications: Bachelor’s Degree in music or arts management and/or equivalent experience is strongly preferred. Knowledge of classical music and ability to read music is essential. Knowledge of symphony orchestra structure and practices, symphonic repertoire and guest artists/conductors is required. Familiarity with other types of music (i.e.; Jazz, Pops, etc.) and artists associated with these types of music is highly desirable. Must be self-motivated and detail-oriented with strong interpersonal skills. Must demonstrate initiative, strong problem resolution and organizational skills, and be able to participate successfully in a fast-paced, team-oriented and constantly changing environment. Must be able to work with artists and artist managements. Ability to handle multiple priorities in stressful situations is required. Must be able to work days, evenings and weekends as required. Demonstrated proficiency in PC network environment and experience with Microsoft Office and Windows software is necessary. Primary Reporting Responsibility: Director of Artistic Planning Secondary Reporting Responsibility: Vice President and General Manager
About Detroit Symphony Orchestra
About the DSO
The most accessible orchestra on the planet, the acclaimed Detroit Symphony Orchestra is known for trailblazing performances, collaborations with the world’s foremost musical artists, and a deep connection to its city. As a community-supported orchestra, generous giving by individuals and institutions at all levels drives the continued success and growth of the organization. In January 2020, Italian conductor Jader Bignamini was named the DSO’s next music director to commence with the 2020-2021 season. Conductor Leonard Slatkin, who concluded a decade-long tenure at the helm in 2018, now serves as the DSO’s Music Director Laureate. Celebrated conductor, arranger, and trumpeter Jeff Tyzik is the orchestra’s Principal Pops Conductor, while the outstanding trumpeter and composer Terence Blanchard holds the Fred A. and Barbara M. Erb Jazz Creative Director Chair. Making its home at historic Orchestra Hall within the Max M. and Marjorie S. Fisher Music Center, the DSO offers a performance schedule that features Classical, PNC Pops, Paradise Jazz, and Young People’s Family Concert series. One of the world’s most acoustically perfect concert halls, Orchestra Hall celebrated... its centennial in 2019-2020. In addition, the DSO presents the William Davidson Neighborhood Concert Series in eight metro area venues, as well as a robust schedule of eclectic multi-genre performances in its mid-size venue The Cube, constructed and curated with support from Peter D. & Julie F. Cummings. A dedication to broadcast innovation began in 1922, when the DSO became the first orchestra in the world to present a radio broadcast and continues today with the free Live from Orchestra Hall webcast series, which also reaches tens of thousands of children with the Classroom Edition expansion. With growing attendance and unwavering philanthropic support from the people of Detroit, the DSO actively pursues a mission to embrace and inspire individuals, families, and communities through unsurpassed musical experiences.