The Operations Assistant supports the artistic operations of ProMusica in the areas production, library, orchestra personnel and administrative support. Reporting to the Director of Orchestra Operations, this position works in close collaboration with the Music Director, a roster of world-class musicians and guest artists to ensure all performances are produced at a high level of excellence.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Organize and manage hospitality details, transportation, and itineraries for gust artists.
Work in close partnership with artist managers to confirm travel, hotel, rehearsal and performance details.
Provide exemplary care for guest artists before, during and following their visits.
Coordinate hotel/housing, homestays, and car rental needs for orchestra musicians.
Collect and organize musician travel receipts, parking receipts, and hotel/housing receipts, and prepare completed travel forms for payroll at the completion of each performance series.
Attend and assist at rehearsals and performances. Document musician attendance in accordance with established procedures.
Support all aspects of concert operations, including but not limited to procuring equipment needs, facilitating auditions, and coordinating runouts and other special events.
Ensure Orchestra working conditions and activities are in compliance with the provisions of all Orchestra agreements.
Other duties as required.
Support the Director of Orchestra Operations with the procurement, preparation, and maintenance of orchestral library functions.
Prepare PDFs and printed music for rehearsals and performances; assist with bowing string parts; correcting errata and proofreading when required; adding necessary cuts, edits, and inserts.
Assemble and disassemble orchestra folders.
Distribute and collect music at performances and rehearsals.
Prepare scores for the Music Director and set scores at concerts.
Maintain the organization of the music library and catalogue new additions, including scanning of new parts and scores as needed, as well as final scans after a concert weekend.
Prepare materials for orchestra auditions.
Ensure prompt return of rented or borrowed materials.
A college degree in music or equivalent, with 1-2 years of experience in performing arts.
Demonstrate strong knowledge in classical music repertoire and industry.
Exceptional attention to detail.
Highly self-motivated and ability to perform detail-intensive projects.
Exceptional interpersonal skills and able to work with a wide variety of personalities, maintaining a professional demeanor when faced with challenging situations.
Excellent written and verbal communication skills, strong attention to detail is essential.
Success in managing multiple projects in a deadline driven environment.
Valid driver’s license and access to vehicle required for transportation needs.
Position involves weekend and evening work on concert weeks.
Proficient with Microsoft Office.
Please email resume and cover letter to Mariana Szalaj, Director of Orchestra Operations at email@example.com. No phone calls, please.
PMCO does not discriminate in its employment decisions on the basis of race, color, religion, ancestry, age, sex, gender identity, sexual orientation, marital status, national origin, disability, veteran status, or any other protected class. As an Equal Opportunity Employer, we celebrate diversity and are committed to creating an inclusive and equitable environment for every staff member.
About ProMusica Chamber Orchestra
ProMusica is 37 musicians from all over the country who are redefining what it means to be a chamber orchestra. Led by Music Director David Danzmayr and Creative Partner, renowned violinist Vadim Gluzman, our vision is to engage, inspire, and connect people to the world around them through the joy of ProMusica. The orchestra both honors the classical traditions and champions the contemporary, with a deep commitment to new works, commissions, and premieres.
Founded in 1979, ProMusica reaches a broad audience, performing at the intimate Southern Theatre in downtown Columbus, in which it is the resident orchestra, and goes beyond the city limits, presenting concerts at the Worthington United Methodist Church. The orchestra presents an annual Summer Music Series of outdoor performances at the Franklin Park Conservatory & Botanical Gardens and offers unique and intimate chamber ensemble concerts at non-traditional spaces including Natalie’s Coal-Fired Pizza, Brothers Drake Meadery, and Wolf’s Ridge Brewing. In 2017, ProMusica made its Chicago debut performing for a sold-out crowd at the prestigious North Shore Chamber Music Festival. Chicago Classical Review noted the ensemble’s “ro...bust unified string timbre [was] most impressive, having an abundant Mozartean grace.”
ProMusica’s performances are time-tested and modern, presented in ways that few orchestras can. Widely recognized as a national leader in promoting contemporary repertoire, we have commissioned 68 pieces and programmed over 120 world and regional premieres by composers including Pulitzer prize winners Kevin Puts and Aaron Jay Kernis, Joan Tower, Gabriela Montero, Michael Daugherty, Lera Auerbach, Gabriela Lena Frank, Mark O’Connor, Conrad Tao, and Joshua Roman. ProMusica has an active recording program with thirteen CDs released to date, including world premiere performances of our commissioned works. Our innovative NAKED CLASSICS series with renowned host and presenter Paul Rissmann, explores classical music in a fresh and completely approachable format. We are one of the few American chamber orchestras to have performed an entire Schubert Symphony Cycle (including Schubert scholar Brian Newbould’s finished versions of Unfinished and Symphony No. 10) and recently completed a two-year Beethoven Symphony Cycle.
Similar to many of our international guest artists, we embrace an array of eras and influences. The orchestra has forged unique collaborations with crossover artists including Jon Batiste, Steep Canyon Rangers, Time for Three, Ricky Skaggs & Kentucky Thunder, and Bela Fleck and the Flecktones. This is all a testament to the world-class musicians on stage who thrive on artistic exploration and risk-taking — performing with the highest skill, emotion and humanity for our audiences.
Deeply rooted in our city’s cultural fabric, our outreach programs impact approximately 17,000 lives each season. ProMusica musicians travel to local schools serving as teaching artists, senior citizens attend working rehearsals, and underserved youth are given life-changing opportunities through the power of music. Programs such as “Play Us Forward” offer integrated, in-school based music curriculum, while Storytime and family concerts at Columbus Metropolitan Library branches provide arts access in nurturing neighborhood environments. “CODA: Post-concert Conversations” offer the opportunity for a direct dialogue between audiences and guest artists –– deepening engagement with the music and performers. Our free Summer Music Series demonstrates our unwavering commitment to offer accessible and transformative musical experiences to all residents in our community.
ProMusica has won eight ASCAP awards for Adventurous Programming and has received additional honors, including from the Greater Columbus Arts Council and the Columbus Jewish Foundation. In 2015, 2016, and 2018, the orchestra was selected as a recipient of The Columbus Performing Arts Prize, an esteemed award designated to celebrate and support the exceptional artistic directors of Columbus’ performing arts organizations and their aspirations for creative growth. In April 2019, ProMusica was named one of the “5 Nonprofits to Watch” by The Columbus Foundation.