The Assistant Librarian is a full-time benefits eligible member of the Artistic Operations Department and reports to the Principal Librarian. She/He/They work to ensure all music is prepared according to professional standards. She/He/They are responsible for proofing incoming and outgoing sets of parts and scores for completeness and condition in a timely manner. She/He/They ensures that rehearsal letters/numbers, measure numbers, and bowings (as applicable) are compatible with the conductor’s score as well as the distributed parts for assigned programs. Additionally, she/he/they ensures that assigned string parts are properly prepared (e.g. bowing, proofreading, distributing).
The Assistant Librarian coordinates the delivery of music to and from service locations. She/He/They are responsible for working with the Music Director, staff conductors, and guest conductors to ensure services operate efficiently when scheduled. She/He/They are tasked with placing conductor scores and musician folders on stands at the beginning of each service, then collecting and storing this music as needed. She/He/They work as a part of the Artistic Operations team to achieve artistic and budgetary goals and attend weekly departmental and staff meetings. The Assistant Librarian helps maintain the choral library, and liaises with the Choral Conductor and Choral Librarian to provide needed music. Additionally, She/He/They rent and purchase music for Youth Symphony on an as needed basis.
The ideal candidate will demonstrate a willingness to learn and develop new skills and the ability to stay current with “best practices” of music librarianship. She/He/They will possess an ability to lead the library staff and make decisions in absence of the Principal Librarian. The Assistant Librarian will exhibit excellent interpersonal skills and the ability to work effectively with conductors, musicians, and staff and will have the ability to remain calm in a professional rehearsal and performance environment.
Music preparation, transportation, and distribution
Librarian “on duty” for assigned rehearsal/performance services
Liaison as needed to the Music Director, staff conductors, and guest conductors
Processing incoming and outgoing music
Maintaining a thorough understanding of applicable copyright laws and guidelines
Organizes and maintains the orchestra’s collection of scores, parts, and folders
Using OPAS software, creates and maintains accurate databases of the GRS collections
Assists in maintaining accurate orchestra performance records
Tracks all items borrowed from the library, (i.e., individual parts, study parts, scores, reference material, etc.) and ensures their timely return
Helps to create and disseminate instrumentation sheets for all programs
Mails or emails digital parts to extra and substitute musicians, as necessary
Assists in preparing and submitting ASCAP and BMI reports
Prepares music for all auditions
Able to work flexible hours including evenings and weekends
Able to lift and move music folders, and/or help transport music storage boxes ? Performs other duties as assigned by management
Degree in music or commensurate musical training and at least two (2) years of orchestral music library experience
Experience in the process of score marking and bowings
Thorough knowledge of orchestral repertoire, both Classical and Pops ? Knowledge of binding equipment and photocopier equipment
Knowledge of standard computer software (Microsoft Word, Excel, Outlook, Adobe) and engraving music software (Finale, Sibelius, etc.) required. Knowledge of Orchestra Performing Arts Software (e.g. OPAS) is preferred
Additional Salary Information: Compensation and benefits package including health and dental insurance, PTO and 401k.
About Grand Rapids Symphony Society
The Grand Rapids Symphony is Michigan’s second largest performing arts organization and has received national recognition for the high quality of its concerts as well as Gateway to Music, a network of education, engagement and access programs. The Grand Rapids Symphony presents more than 400 performances and enhances the lives of 200,000 attendees annually. Nearly half of those who participate are students, senior citizens and people with disabilities reached through inclusive education and access programs.