Reporting to the General Manager, the Operations Manager is responsible for assisting with season scheduling and concert operations, along with generating all faculty contracts, preparing faculty welcome packets, and processing all faculty visa petitions and letters of intent. This position communicates and works closely with various AMFS departments and faculty members to help organize and prepare for the summer season.
Work with the General Manager to schedule chamber music and events for the summer season, and coordinate placement auditions.
Serve as Manager on Duty for concerts throughout the summer season.
Manage and coordinate the rental, purchase, and repair of woodwind and brass instruments.
Hire and supervise seasonal staff, including the Operations Assistants, the Front Desk Receptionist, and the Lemonade Stand Manager.
Manage the summer AMFS Lemonade Concessions Stand, including coordinating volunteers during pre-season, tracking inventory, and maintaining the budget.
Track and reconcile donated wine and water usage.
Maintain inventory and budgets for all office and kitchen supplies.
Work with the Vice President for School and Festival Operations (VPSFO) as a liaison to the artist-faculty.
Generate faculty contracts and maintain the faculty compensation, housing, and travel budget.
Prepare and act as petitioner for faculty O-1b visas.
Liaise with the eleven-member Music Committee of the Board of Trustees, tracking terms and coordinating elections and meetings.
Prepare faculty welcome packets and facilitate the effective orientation and integration of new and returning faculty.
Create and manage the schedule for the Music Director with the VP and Artistic Administrator and the Executive Assistant to the Music Director.
Additional duties as assigned.
2-3 years of administrative and concert operations experience. Working knowledge of classical music is necessary.
Strong organizational skills with the ability to handle multiple tasks efficiently.
Successful candidate will be a self-starter that exhibits tact and diplomacy.
Working knowledge of Microsoft Office applications, recruiting (Paylocity), collaboration (Teams) and ArtsVision software.
Extended hours as well as evening, weekend, and holiday work will be required.
Diversity, Equity, and Inclusion
At AMFS, we are committed to becoming an anti-racist organization and believe that when people feel respected and included they can be more creative, innovative, and successful. While we have more work to do to advance diversity and inclusion, we’re investing to move our organization and classical music industry forward. In order to create and maintain a diverse community, AMFS does not discriminate in employment opportunities or practices on the basis of age, race, sex, color, religion, national origin, disability, military status, genetic information, sexual orientation, or any other status protected by applicable state or local law.
Please submit a cover letter and resume by EOD Friday, April 30, 2021 to Kate Northfield Lanich, General Manager, at firstname.lastname@example.org.
Additional Salary Information: •Full employee medical, dental, and vision insurance coverage
•$25,000 life insurance policy
•Option to put aside money pre-tax for health and dependent care expenses.
•Pre- or post-tax retirement plan with company match after two years of service
•Medical expense reimbursement plan to offset the insurance deductible.
•Cash health and wellness benefit
•An employee assistance program
•Paid holiday schedule of 18 days including a six-day post-festival break and a holiday break from Christmas Eve to New Year’s Day
•Paid vacation of 13 days the first year that grows up to 26 days after five years.
•Paid sick time of 15 days per year.
•Season pass to the festival plus one guest.
•Aspen Chamber discount on ski passes
About Aspen Music Festival and School
Founded in 1949, the Aspen Music Festival and School is regarded as one of the top classical music festivals in the United States, noted both for its concert programming and its musical training of mostly young-adult music students. The typical eight-week summer season includes more than 400 classical music events—including concerts by five orchestras, solo and chamber music performances, fully staged opera productions, master classes, lectures, and children’s programming—and brings in 100,000 audience members. In the winter, the AMFS presents a small series of recitals and Metropolitan Opera Live in HD screenings.