Principal Librarian

Starting Date: May 2021

Reports to: Director of Artistic Operations

Position Overview

The Principal Librarian is part of the Artistic Operations department and works closely with the other team members to ensure success in all performances in accordance with the terms of the Collective Bargaining Agreement. The successful candidate will be responsible for the purchase, rental, and preparation of scores and parts for all Orlando Philharmonic programs.

Essential Job Functions

Music Procurement & Preparation

• Responsible for all aspects of music preparation, including but not limited to: editing, proofreading, correcting errata, facilitating the bowing process, placing conductor/guest artist markings into the parts, ensuring that rehearsal letter/numbers match between scores/parts, repairing damaged materials, scanning parts for online availability, etc.
• Arrange for the purchase or rental of materials to meet program needs for the orchestra (all Classics, Pops, Focus, educational programs, and some chamber music)
• Assist in the acquisition/preparation of materials for additional ‘fee-engagement’ programs, as hired by outside organizations (this may include Opera, Ballet, live film scores, etc.)
• Take delivery of and track incoming music, pack and ship outgoing music; maintain shipping records
• Prepare scores for live video cues
• Assist Artistic Director and Music Director in preparing supertitles as appropriate

Concert/Rehearsal Duties

• For rehearsals and performances, arrive a minimum of one hour early to execute any changes in bowings, to ensure all musicians have music, and to collect all music at the conclusion of a performance unit
• Assist Music Director, Conductors, Musicians, and Staff with needs related to the printed music
• Follow up with conductors and musicians after every service for possible changes and edits to parts and bowings
• Must be able to work nights and weekends, as required

Orchestra Library Maintenance

• Maintain and repair the orchestra’s collection of scores, parts, and folders
• Catalog and file music purchased for the orchestra library to ensure an accurate archive
• Make archival music boxes for the orchestra library collection
• Maintain membership for the library in the Major Orchestra Library Association

Administrative

• Supervise Operations Assistant & part-time/volunteer workers
• Advise program listings, instrumentation requirements, and publishers to staff as needed or requested
• Provide projected expense figures to the Director of Artistic Operations for all planned repertoire/licensing fees/supplies during the budgeting process and as required throughout the Season
• Assist the Director of Artistic Operations in selecting programming for development and fee engagement events. Strong knowledge of easily accessible chamber music is a plus
• Maintain accurate library financial records, submit & code invoices to the finance department in a timely manner
• Provide rights-granting agencies (ASCAP/BMI) with accurate program reports as required; adhere to copyright law
• Other duties as assigned