Executive Director

The Executive Director is the administrative officer of the Youth Orchestra, with primary responsibility for organizing and coordinating activities; seeing that all necessary arrangements for rehearsals, concerts, and special events are made; handling internal communications and central purchasing; and maintaining a central file of records and general correspondence. The Executive Director is also responsible for investigating grant opportunities, general grant writing and for the writing of the Fund for the Arts Strategic Impact Grant associated FFTA grant opportunities, the Kentucky Arts Council Grant and Metro-Louisville External Agency Grant. The Executive Director reports to the Board of Directors; works closely with the Music Director; and serves as staff assistant to the Board of Directors and its Committees. The Executive Director carries out all required duties in a manner consistent with policies, procedures, goals and objectives established by the Board of Directors and serves as the general spokesperson of the Louisville Youth Orchestra.

Duties and Responsibilities
1. Attends all Board meetings and makes a formal report on administrative matters.
2. Attends committee meetings at the request of the Board of Directors.
3. Consults with the Music Director in preparing the annual schedule of rehearsals, performances, auditions and special activities.
4. Arranges for performances including facilities, publicity and programs, utilizes available volunteer resources (parents, board, community) to assist in these tasks as necessary.
5. Oversees the Business Manager regarding arrangements for auditions, scheduling and physical accommodations and collection of fees and required documents.
6. Oversees the Site Managers regarding applications for exceptions to minimum requirements (private lessons, participation in school music program), investigates and forwards requests to "waive" Youth Orchestra rules and requirements to the Chairperson, Membership Committee; works with parents, students and schools to resolve problems related to minimum requirements.
7. Supervises the Co-Site Managers, Business Manager and Co-Music Librarians.
8. Maintains a regular and daily work schedule as it relates to the operations of the Youth Orchestra Office.
9. Performs additional duties as requested by the Board of Directors.
10. Prepares and manages grant requests including the Fund for the Arts Strategic Impact Grant, the Kentucky Arts Council Grant, Metro-Louisville External Agency Grant and any additional grants deemed essential for the continued success of the organization.
11. Prepares and makes deposits followed by a report to Treasurer.
12. Is responsible for donor relations and fund-raising activities and the management of related events and activities.
13. Maintains and fosters a presence and relationship with the League of American Orchestras, the Louisville Arts and Cultural Alliance, the Fund For the Arts, the Kentucky Arts Council, and other supporting organizations.
14. Maintains and fosters a presence with Jefferson County Public Schools and other educational entities.