Project Services Associate

EdTA values a diverse workplace and strongly encourages women, people of color, LBGTQ individuals, people with disabilities, members of ethnic minorities, foreign born residents, and veterans to apply. For more information, visit: https://www.schooltheatre.org/about/mission/diversity.

We are seeking a dynamic individual to provide project and administrative support to our internal departments for their various projects, events, programs and activities. 

Job Responsibilities:

• Provide project support for select ad hoc or ongoing projects for internal departments:
  • Identify key members, resources, setting responsibilities /accountabilities for assigned projects.
  • Lead/plan meetings to track project progress
  • Set timelines for project completion
  • Execute assigned project tasks and provide deliverables
  • Provide project support for seasonal events such as International Thespian Festival, Conference, Summit, etc.
  • Provide ongoing stewardship and administration of special programs and processes including award, grant, and scholarship programs.
• Provide administrative support to internal departments including:
  • Data entry
  • Invoice processing/approvals
  • Creating/revising materials, documents, guidebooks and forms
  • Proofreading, editing materials and forms
  • Executing processes such as event registrations, applications, background checks, etc. for selected projects
  • Printing, copying, scanning, filing documents
  • Assistance with packaging and mailings
• Event planning and support for meetings and events such as Board meetings, offsite and in-office meetings, association events and employee events including:
  • Customer service and registration support
  • Booking venue/location/catering needs
  • Organizing food/beverage/catering needs
  • Volunteer engagement and management
  • Coordinating logistics with on-site contact, external facilitator and/or EdTA staff
  • Troubleshooting on day of event