The primary role of the Director of Artistic Planning and Operations is to plan, schedule, and budget the orchestral and chamber music activities of the RPO’s seasons within financial and contractual guidelines, while working within the organization’s strategic plan and in support of the artistic vision of the Music Director, Principal Pops Conductor, and Resident Conductor. She/he/they also serve as a liaison between RPO’s management and its gifted musicians, and supervises members of Artistic Operations staff to ensure that all activities are at the highest possible professional level. As a member of the Senior Management Team, the Director of Artistic and Operations Planning works closely with the Senior Vice President and General Manager and planning teams in shaping the long-term direction of the RPO’s artistic, operations and community programming. This position comes at a time of great opportunity and positive movement forward as the RPO announces its new Music Director and heads into its Centennial Season.
Artistic Programming and Administration
Work with Music Director, Principal Pops Conductor, Resident Conductor and guests to program concerts including all subscription series, community, education, chamber music, run-outs and tours
Negotiate and administer contracts of guest artists and guest conductors. Oversee Artistic Coordinator in their booking of travel and hotel, managing itineraries and special requests from all guests. Oversee the management of the Music Director schedule.
Within reasonably established timelines, communicate with Librarian and Orchestra Personnel Manager all detailed programming information regarding selections, editions, instrumentation and augmentation needs.
With the President and CEO, and Senior Vice President and General Manager, represent the RPO in developing, nurturing and exploring collaborations with other community institutions and artistic partners (e.g. Local dance and opera companies.)
With the SVP/GM, prepare and suggest artistic scenarios for strategic and long-term (3-4 years out) planning that meet the financial, artistic and community needs. Explore opportunities for future runouts, fee concerts, specials and tours, as well as working with current presenting partners to improve financial viability.
Prepare and manage the budget, reforecasting and pro-forma process, for orchestra activities and the Artistic Operations department.
Research guest artists, conductors, repertoire, commissioning and other artistic initiatives. Review composer score submissions and make recommendations to conductors.
Regularly and within contractual deadlines communicate programs and artists to RPO musicians and staff. Oversee weekly call sheet distribution by Production Manager.
Provide and enforce artistic planning cycle deadlines that reflect the needs of marketing, development, education/community and long term strategic plans.
Provide marketing and development departments with programming needed for publications, grant applications and donor solicitation. Advise staff on all artistic matters to insure correct and consistency in all printed materials and published communications and assist in providing artistic content needed for and proofing of printed materials. Communicate with program annotator and proof program pages and notes for program books.
Meet regularly and work with orchestra’s Artistic Advisory Committee and Principal musicians as needed on short and long term programming
Operations and Production Planning
With the SVP/GM and Music Director, plan the Orchestra’s master schedule for the orchestra’s season, to achieve artistic goals while maximizing services for financial benefit and upholding the requirements of the master agreement.
Oversee Production Manager in their planning of all concert production activities of the orchestra; including facility and equipment rental, staging requirements, audio and/ or video recording of concerts and other logistical arrangements. Oversee coordination of orchestra activities with library, personnel, operations and artistic staff.
Work with SVP/GM on all media projects and seek short and long term opportunities. Be up-to-date on all current media agreements including the IMA, SRLA and understanding of media and streaming rights as pertaining to artistic projects.
Orchestra Management and Administrative functions
Meet regularly and work closely with SVP/GM and the Orchestra Committee to address musicians’ needs and concerns
Serve as a member of the management’s negotiating team for collective bargaining agreements (musician’s master agreement, stagehands’ contract, Eastman Theatre contract.) Research specific issues, propose changes and strategies for implementing changes as well as determining financial impact.
With the SVP/GM and OPM, monitor orchestra service usage and contract compliance, following up on requests in a timely manner and help promote positive relations between the orchestra and the Association.
Hire, train, and evaluate performance of applicable staff and manage the OPAS database
Participate in rotating concert duty
Other duties as assigned
SKILLS AND QUALIFICATIONS:
Bachelor’s Degree in Music or equivalent (Advanced degree preferred)
5-7 years minimum of orchestra management in artistic planning and operations
Extensive knowledge of orchestral repertoire and requirements for performance. A passion for and a champion of bringing a diverse range of repertoire and artists to the stages and community of Rochester and beyond.
Knowledge of current conductors, instrumental and vocal soloists, pops alternative/contemporary artists and living composers.
Must have score reading capability and experience with supertitles.
Exceptional interpersonal and communication skills and ability to work with people of a wide variety of ages, abilities, cultural background and musical knowledge.
Demonstrated supervisory ability, to both lead and follow in a team setting
Experience in developing repertoire plans with conductors and partners, thorough knowledge of orchestra operations and successful experience in negotiating artist fees.
Demonstrated ability to prepare and manage budgets
Ability to work productively under pressure and maintain a sense of humor and to prioritize and manage multiple short and long term projects simultaneously
An energetic, diplomatic and professional demeanor, strong attention to detail and proven ability to problem solve
Computer proficiency including MS Office (especially Word, Excel and PowerPoint) and OPAS
Standing, walking, bending and ability to lift up to 35 pounds is needed.
Valid driver’s license and vehicle.
Available to work nights and weekends
Please send cover letter, resume and references to Kate Kammeyer at firstname.lastname@example.org
Application Deadline: March 5, 2021
About Rochester Philharmonic Orchestra Inc.
Rochester Philharmonic Orchestra
Since its founding by George Eastman in 1922, the Rochester Philharmonic Orchestra (RPO) has enriched and inspired our community through the art of music. The RPO’s core values and organizational strengths define how we conduct ourselves. As we prepare to celebrate our centennial season, these principles will guide us to implement our Strategic Framework as follows, taking us into our next century:
· We are committed to supporting and sustaining a professional orchestra based in Rochester, New York.
· We are passionately dedicated to presenting outstanding live musical experiences at the highest artistic
· We are committed to enriching the lives and educating people of all ages through the power of music.
· We are committed to engaging and serving our community to enhance its vibrancy.
· We are committed to moving forward into the orchestra’s next century fearlessly, and focused on success.
· We are driven by innovation, integrity, transparency, and collaboration on and off stage.
These core values have helped the RPO become the crown jewel of the Rochester, New York artistic community. The RPO is a full-time profession...al orchestra presenting more than 140 concerts per year and serving approximately 350,000 people through ticketed events, education and outreach activities, concerts in schools and other venues throughout the region, and broadcasts on WXXI 91.5 FM. Celebrating its 97th season in 2019-2020, the RPO has a current annual operating budget of approximately $10.1 million. Through tours, performances at Carnegie Hall, and numerous recording projects, the RPO has also built an international artistic reputation, enhancing Rochester’s reputation as a dynamic place to live, work, play, visit, and learn.
Maestro Andreas Delfs is the RPO’s 13th Music Director since the inception of the of the orchestra. Principal Pops Conductor Jeff Tyzik is completing his 25th year of leading the RPO in the beautiful, historic, and recently renovated Kodak Hall at Eastman Theatre and throughout the Rochester region. Education and community engagement has been a core activity of the RPO since its founding, and today the orchestra presents as many as 50 concerts and more than 200 events and activities throughout the year to a diverse group of nearly 100,000 Rochester-area children and adults. All educational programs are designed through a collaborative process that incorporates the ideas of RPO musicians and community educators.
As one of the great American orchestras, the RPO aspires to be an institution driven by a culture of confidence, adventure, excellence, and success; the premier cultural organization in the region and the hub of cultural life year-round; and recognized nationally for artistic and organizational excellence, creativity, and innovation.