The Director of Orchestra Personnel is responsible for the engagement of and communication with musicians, the administration of orchestra services, and ensuring compliance with the collective bargaining agreement. This position reports to the Vice President and General Manager (VPGM) and works closely with Orchestra musicians, Librarians, Artistic Administrator, Artistic Operations Manager, Director of Operations, and Stage Crew of the St. Louis Symphony Orchestra.
FUNCTIONS OF THE JOB
Oversees compliance with work rules of the collective bargaining agreement and working conditions of all contracts governing the employment and engagement of musicians.
Ensures the appropriate scheduling of full-time musicians for services, consulting with the Music Director, conductors, and section principals in determining performing assignments.
Identifies need for and engages extra and substitute musicians.
Schedules, advertises and oversees audition process to fill vacant positions in the orchestra. Administers probationary process for full-time, tenure-track positions, and assists with work authorization and visa issues as needed.
Prepares orchestra rosters, weekly schedules and other orchestra personnel communication as needed for distribution to musicians and staff.
Administers orchestra payroll and other compensation according to provisions of the collective bargaining agreement, side agreements, individual musician contracts, and other local and national electronic media agreements.
Develops orchestral personnel annual budgets and oversees financial management of budgets throughout each season.
Creates and maintains musician personnel records and reports.
Facilitates clear and productive communication between musicians and library, stage crew, artistic administrative, and other operations staff.
Manages musician leave requirements and requests in compliance with CBA and individual contracts, including vacation time, medical leave, relief, and other time off.
Maintains an ongoing supportive and informative relationship with Music Director and communicates with other staff and guest conductors regarding work rules, illnesses and other issues that may impact artistic considerations.
Collaborates with Artistic Administrator to develop rehearsal plans with conductors, managing changes and compliance.
Works with stage management, conductors and musicians to ensure appropriate stage set-up and anticipates issues related to seating configuration.
Serves as a resource and advisor to other staff and external constituents regarding musician engagement, questions, concerns, issues and requests, including SLSO community partnership programming and casting.
Collaborates with the department of Human Resources regarding musician benefit administration and employment status changes, including hiring, leaves, resignations and retirements.
Assists the VPGM and President/CEO with musician collective bargaining negotiations, individual contract negotiations, and grievances.
Other duties as assigned.
POSITION QUALIFICATION REQUIREMENTS
Knowledge: An extensive working knowledge of orchestral repertoire, familiarity with administration of orchestra collective bargaining agreements, and knowledge of and/or interest in employment law. Proficiency in a PC network environment, including Microsoft Office suite.
Experience: Bachelor’s degree, preferably in music performance, or otherwise applicable experience; a minimum of 5 years experience in an orchestra personnel management role, or a combination of experience in a personnel management role and substantial experience as a professional orchestral musician.
Skills and Abilities:
A commitment to facilitating an environment and circumstances that support artistic excellence, while balancing organizational priorities and financial considerations
Managerial commitment to fairness, discretion, trust, confidentiality, and high ethical standards
Outstanding interpersonal skills, emotional intelligence, and the ability to maintain positive working relationships with a wide variety of constituents and personalities
Enthusiasm for working collaboratively with conductors, artists, members of the orchestra, members of the staff, and other SLSO constituents
Able to work independently, anticipate potential issues, problem-solve creatively, act decisively, and demonstrate good judgment
Excellent verbal and written communication skills
Refined sense of prioritization, organization, and attention to detail
Strong financial management and budgeting skills
Ability to work days, evenings, weekends, and irregular hours as required
Employer will assist with relocation costs.
About St. Louis Symphony Orchestra
Celebrated as one of today's most exciting and enduring orchestras, the St. Louis Symphony Orchestra is the second-oldest orchestra in the country, marking its 140th year with the 2019/2020 season. Widely considered one of the world's finest, the SLSO maintains its commitment to artistic excellence, educational impact, and community connections – all in service to its mission of enriching lives through the power of music.