Director of Operations & Orchestra Personnel manages the Library, Technical Director, and Guest Artists Relations Manager as well as oversees the overall production and artistic departments of the Austin Symphony Orchestra
Director of Operations • Manage overall department staff • Schedule all events times, dates, and locations with consideration of budgeting, marketing, and the CBA • Manage production calendar for the organization • Oversee all artistic and production aspects of every performance • Maintain performance history log of all ASO productions • Serve as liaison to the ASO for all outside production/artistic contractors, vendors, and venues • Overseeing budgeting process for the department annually • Serve as a member of the negotiation team with the local musician’s union • Provide all stage and pit plots with assistance of the Technical Director • Keep log of all specific staging needs
Personnel Manager • Serve as Personnel for all ASO services • Contract all musicians (permanent and temporary) for all given services • Provide annual musician salary budgets for all performances • Maintain log of musicians’ personal and sick leave • Maintain attendance records • Maintain all personnel files and database • Provide all necessary documentation for obtaining I-20 work authorizations • Oversee and artistic or administrative dismissal processes as outlined in the CBA • Provide payrolls for all ASO services to the Controller and Executive Director • Execute all contracts, offer sheets, and over scale agreements annually with ASO musicians • Assist Executive Director as requested for any contracting needs ( i.e. budgeting, contract language) • Oversee rehearsal start, end, and break times in accordance with the CBA • Communicate with all conductor on CBA rehearsal schedule timings • Provide rehearsal order annually to musicians as provided by the Music Director or guest conductor • Serve as liaison between ASO musicians and the ASO administration • Manage all aspects of ASO musician auditions (i.e. advertisement, communications, organizing the audition process • Manage tenure process of musicians as outlined in the CBA
Stage Manager • Serve in capacity for all ASO produced shows as Stage Manager as needed
Event Manager for the 4th of July Concert and Fireworks • Assist on contracting outside vendors for the production • Attend all City of Austin meetings as an ASO representative for 4th of July Meetings • Coordinate with Technical Director on all load-in, day of, and load-out activities • Serve as primary contact per city contract for the organization • Manage and execute application process with the City of Austin • Serve as all day onsite manager per City of Austin Contract
Human Resources • Execute all harassment training for ASO staff and ASO musicians • Manage all w-4 and i-9 paperwork for musicians and stagehands • Liaison with HR consultants • Complete all background checks for the organization • Assist Executive Director on all HR matters as requested
Administrative • Perform other duties as assigned by the Executive Director
Additional Information Salary is competitive within the industry, commensurate with experience and expertise, and includes a competitive benefits package.
5 years of experience of arts management experience in an organization of similar or larger size, or equivalent experience in a related field.
Position requires experience in arts management and negotiation of labor agreements.
Flexible and resilient – comfortable embracing change.
Ability to use various computer applications including proficiency in the use of Microsoft Office. Significant experience with operation/personnel type software a must.
Willing to work regular evenings and weekends.
Smart phone and automobile required.
Excellent planning and organizational skills.
Outstanding oral and written communications skills.
Demonstrated success motivating and developing staff, musicians, and volunteers.
Results and team-oriented work style characterized by a creative and tenacious approach to problem solving.
Additional Salary Information: BENEFITS: Health and Dental Insurance: 100% of premium paid by employer for employee; 403(b) Plan: Employees eligible to participate (with a match) Leave: 15 days paid PTO leave (additional days added once hitting certain time milestones with the ASO).
About Austin Symphony Orchestra Society, Inc.
The mission of the Austin Symphony Orchestra Society, Inc. is to enhance the cultural quality of life for the adults and young people of Austin and Central Texas by providing excellence in music performance and educational programming.
Founded in 1911, the Austin Symphony Orchestra is Austin’s oldest performing arts group. The ASO offers a complete season of musical and educational programming. Masterworks concerts include a series of eight concert pairs running monthly September through May in the state-of-the-art Joe R. & Teresa Lozano Long Center for the Performing Arts. Our season also features the Sarah & Ernest Butler Pops Series: October & February Pops at the Long Center and December & June Pops at Palmer Events Center. Programming for the entire family includes the Halloween Children’s Concert, and the Christmas in the Community, as well as the popular James C. Armstrong Youth Educations Programs, which include Children’s Day Art Park, Young People’s Concerts, High School Concert Tour and a variety of other school programs.