The Baltimore Symphony Orchestra seeks a qualified and experienced professional to assist with the management of its orchestra personnel. The Assistant Personnel Manager supports the Director of Orchestra Personnel as the primary liaison between the Orchestra, Music Director (and other conductors) and the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES
In Director of Orchestra Personnel’s absence, act as management representative for orchestra personnel matters, including ensuring that Orchestra activities are executed within the guidelines of the AFM Collective Bargaining Agreement
Hire substitute and extra musicians as directed by Director of Orchestra Maintain substitute musician lists. Distribute and collect completed tax forms
Work concert duty as assigned on a weekly basis, including nights, weekends, and during split orchestra weeks
Assist in maintaining personnel files
Assist in tracking orchestra attendance, leave requests, string rotation, winds/brass/percussion assignments, guaranteed relief, rosters, and electronic media activity
Prepare seasonal assignment charts for winds, brass, and percussion
Assist in the coordination of national auditions for orchestral positions, as well as local auditions for subs and extras. Coordinate candidate check-in and backstage warm-up rooms
Manage BSO provided instrument insurance, including processing claims and maintaining records
Ensure standardization of all operating procedures
Be available by telephone or cell phone at all times
The Baltimore Symphony Orchestra is an Equal Opportunity Employer.
The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods or otherwise to balance the workload.
QUALIFICATIONS AND CAPABILITIES
Strong interpersonal and communication skills. Ability to communicate effectively with individuals and to handle calmly and efficiently situations ranging from routine to emergency
Ability to handle multiple interruptions and adjustments to priorities throughout the day
Personal integrity and strict code of confidentiality and professionalism
Detail oriented and exceptional organizational skills. Ability to work under stress and handle numerous projects simultaneously
Ability to implement projects from conception to completion with minimal supervision
Proficient in Microsoft programs, including word processing and spreadsheet applications and ability to learn other software programs as ArtsVision
Formal music training or equivalent experience; experience in orchestra management and/or playing in a professional orchestra, preferably under a collective bargaining agreement
Basic knowledge of the symphonic repertoire
Ability to work nights and weekends, as required
Must be accessible by mobile phone at all times and be willing to publish mobile phone number to musicians and staff. Mobile phone must be maintained at employee’s expense.
An appreciation for symphonic music and the arts.
Bachelor’s degree or related work
About Baltimore Symphony Orchestra, Inc.
The Baltimore Symphony Orchestra (BSO) is internationally recognized as one of the world’s preeminent orchestras. Acclaimed for a history of artistic excellence, the BSO has attracted a devoted national and international following while maintaining deep bonds throughout Maryland through innovative education and community outreach initiatives. The BSO made music history in 2007, when Marin Alsop was named the Orchestra’s 12th Music Director, becoming the first woman to head a major American orchestra. With her highly regarded artistic vision, her dynamic musicianship and her commitment to accessibility in classical music, Maestra Alsop’s directorship has ushered in a new era for the BSO and its audiences.
The BSO is a multiple Grammy Award winner and has topped Billboard’s classical music chart. Located in Baltimore City’s historic Arts District, the BSO’s primary home is the Joseph Meyerhoff Symphony Hall, a 2,443 seat facility that opened in 1982. Since 2005, the BSO has also performed a regular series of concerts at its second home, the Music Center at Strathmore, a 1,976 seat facility in Montgomery County, a suburb of Washington, D.C. During its history the BSO has played ...multiple engagements at Carnegie Hall and has toured in Europe and Asia. The BSO regularly performs over 180 concerts a year.
In addition to the Joseph Meyerhoff Symphony Hall, the BSO is a founding partner and the resident orchestra at the state-of-the-art Music Center at Strathmore, just outside of Washington, D.C.