The primary function of the Assistant to the Music Director & Artistic Coordinator is to provide administrative support to the Music Director. This is a unique opportunity to work alongside one of today’s most dynamic, forward-looking music directors, within an environment of innovation and creativity. As Artistic Operations Coordinator, the position works to ensure smooth operations, clear communication, and timely management of administrative responsibilities leading to the effective realization of the organization’s artistic vision. The ideal candidate will be extremely organized, highly motivated, demonstrate initiative and be willing to work flexible hours including weekends.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Assistant to the Music Director
Update and maintain Music Director’s calendar in coordination with Music Director’s domestic and international management.
Organize and respond to all Music Director correspondence, phone calls and meeting requests in a timely manner.
Serve as Music Director’s liaison to all departments within the BSO (staff, musicians, volunteers, etc.).
Coordinate philanthropy, communications, marketing and education/community engagement requests with appropriate staff.
Serve in artistic concert and rehearsal duty rotation and be available to provide personal support for all Music Director activities including rehearsals, concerts, and other times as required.
Other duties as assigned by the Music Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Artistic Coordinator
Arrange transportation, hotel, travel, and hospitality for all guest artists/conductors.
Create and distribute itineraries for guest artists/conductors.
Manage artist ground transportation and create weekly driving schedules.
Negotiate vendor rates for area vendors including hotels, caterers, rental car agencies, car services, etc.
Create guest artist welcome packets (including itineraries, maps, restaurant recommendations) for distribution to all guest artists.
Manage all green room and backstage guests, as well as complimentary ticket requests from guest artists.
Maintain artist supply closet, artist travel trunk, and artistic files.
Regularly serve on artistic concert and rehearsal duty.
Manage backstage list for access and artist badges.
Other duties as assigned by the Director of Artistic Planning.
COMPENSATION AND BENEFITS
Competitive salary, commensurate with qualifications and experience
A benefits package that includes
Health insurance, at low cost to the employee
Dental, Life, and Long-Term Disability Insurance, paid entirely by the BSO
Generous paid time off, including annual, personal, and sick leave
Flexible Spending Accounts
Health Savings Account
Employee Assistance Program
QUALIFICATIONS AND CAPABILITIES:
Superior written and verbal communication skills.
High level of interpersonal skills to handle sensitive and confidential situations with maturity, poise and discretion.
Effective organizational and clerical skills with the ability to meet deadlines consistently.
Ability to represent the BSO professionally and effectively with a wide range of constituents including orchestra members, staff, board, guest artists, patrons, and others.
Appreciation for, understanding of, and sensitivity to the needs of professional artists, including orchestral musicians, guest artists, and conductors.
Flexible schedule with availability on nights and weekends during Music Director’s BSO conducting weeks and administrative periods.
Excellent computer skills including thorough knowledge of Microsoft Office essential.
Must be able to read music and be familiar with music terminology.
Knowledge of symphony orchestra structure and practices, symphonic repertoire preferred.
Bachelor’s Degree in music or arts administration or professional experience in an arts organization with a symphony orchestra is highly desirable.
Interested candidates should submit a cover letter, resume, and salary requirements to: ASengupta@BSOmusic.org.
The Baltimore Symphony Orchestra is an Equal Opportunity Employer.
The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods or otherwise to balance the workload.
About Baltimore Symphony Orchestra, Inc.
The Baltimore Symphony Orchestra (BSO) is internationally recognized as one of the world’s preeminent orchestras. Acclaimed for a history of artistic excellence, the BSO has attracted a devoted national and international following while maintaining deep bonds throughout Maryland through innovative education and community outreach initiatives. The BSO made music history in 2007, when Marin Alsop was named the Orchestra’s 12th Music Director, becoming the first woman to head a major American orchestra. With her highly regarded artistic vision, her dynamic musicianship and her commitment to accessibility in classical music, Maestra Alsop’s directorship has ushered in a new era for the BSO and its audiences.
The BSO is a multiple Grammy Award winner and has topped Billboard’s classical music chart. Located in Baltimore City’s historic Arts District, the BSO’s primary home is the Joseph Meyerhoff Symphony Hall, a 2,443 seat facility that opened in 1982. Since 2005, the BSO has also performed a regular series of concerts at its second home, the Music Center at Strathmore, a 1,976 seat facility in Montgomery County, a suburb of Washington, D.C. During its history the BSO has played ...multiple engagements at Carnegie Hall and has toured in Europe and Asia. The BSO regularly performs over 180 concerts a year.
In addition to the Joseph Meyerhoff Symphony Hall, the BSO is a founding partner and the resident orchestra at the state-of-the-art Music Center at Strathmore, just outside of Washington, D.C.