JOB SUMMARY: The General Manager is responsible for ensuring that the scheduling and production of all orchestra events (concerts, rehearsals, runouts, special events, etc.) run smoothly, effectively, and in a financially responsible manner. The General Manager functions as a liaison between the orchestra and the rest of the organization and is responsible for carrying out the provisions of the Master Agreement. The position is also responsible for oversight of all education and community engagement related planning and activity.
Plan and administer all concert production activities of the orchestra.
Engage and negotiate contracts for guest artists and conductors.
Coordinate operations and production activities with appropriate staff.
Supervise orchestra setup for rehearsals and concerts.
Supervise and manage all rehearsals and concerts in coordination with guest artist contracts, venue technical staff, operations staff, contract labor, and conductor.
Confirm arrangements with recording engineer for any recording of concert, in consultation with appropriate staff.
Supervise the arrangements for guest artist travel, accommodations, and hospitality.
Create, coordinate and distribute all production schedules and stage plots in a timely manner.
Organize and produce all orchestra fee engagements, runout concerts, and special projects.
Serve as liaison to venues for organization’s logistical and production needs.
Complete and submit all stage crew semi-monthly payroll in coordination with Stage Manager and Finance Director.
Scheduling & Planning
Prepare the orchestra’s master schedule by working with the Executive Director and Music Director to achieve artistic goals, while maximizing services for financial benefit and upholding the requirements of the Master Agreement.
Participate in the season planning process, in collaboration with Music Director and Executive Director; research potential programs, artists, conductors, and partnership opportunities, as necessary.
Determine feasible schedules and budgets for special events such as runouts, recordings, and community engagement programs.
Book all necessary facilities.
Serve as a member of management’s negotiating team for collective bargaining agreements; research specific issues as requested by the negotiating team; determine financial impact of proposed changes.
Monitor, identify and propose changes and develop strategies to achieve optimal results, on an ongoing basis.
Interpret, implement and uphold terms of the Master Agreement.
Maintain open communication with orchestra committee and respond to issues in a timely manner in consultation with appropriate staff.
Promote a positive relationship between the orchestra, administration, and Board.
Ensure best possible physical working conditions for the orchestra in all situations.
Develop and monitor budgets for all production activities.
Supervise education activities and approve the education department’s annual budget.
Maintain appropriate cost controls while maintaining artistic integrity and upholding the Master Agreement.
Manage procurement of supplies, licenses, equipment and services for operational purposes.
Serve as part of senior management team to assist the Executive Director in setting and implementing administrative and artistic policies established by the Board.
Complete annual ASCAP/BMI reporting.
Maintain inventory of all orchestra owned equipment (musical and non-musical) and coordinate updated inventory with Finance Director for insurance purposes.
Coordinate activities of Development, Marketing and Communications departments for special projects involving the use of the theatre, stage crew, and/or orchestra musicians.
Serve on Board committees as required.
Perform other duties as assigned by Executive Director.
Bachelor’s degree in music or arts administration required (master’s degree preferred) with 5+ years of experience in administration and operations of a professional orchestra.
About Oklahoma City Philharmonic
ABOUT US: The Oklahoma City Philharmonic was founded in 1988 and celebrates over 30 years of beautiful music in OKC. Under the direction of Alexander Mickelthwate, the orchestra performs Classics, orchestral Pops, and Discovery Family concerts, as well a variety of community engagements.
MISSION STATEMENT: the Oklahoma Philharmonic exists to provide inspiration and joy for the community through orchestral music.
VISION STATEMENT: Our vision is to enrich the lives of those we touch, to enhance the cultural life of the community, to educate future generations about the value of music, to entertain our audiences, to elevate the quality of every performance, and to serve as a leader for positive community growth through the performance of excellent symphonic music, and to cooperate with other arts agencies for the betterment of our community.
The Oklahoma Philharmonic is guided by the following Core Values:
• Enjoyment (Fun)