The Director of Orchestra Personnel is responsible for the human resource management of Pacific Symphony Musicians, including overseeing implementation of the Collective Bargaining Agreement (CBA), preparing payroll, scheduling contracted Musicians, hiring substitute and extra Musicians, coordinating auditions, addressing Musician issues and serving as liaison between Musicians and the Music Director, guest artists and administrative staff. This position serves as an integral member of the Artistic Operations staff, contributing to the creation of exceptional symphonic music presentations and patron experiences.
Ensure that all Symphony activities are executed in compliance with the CBA;
Ensure Musician compliance with policies as outlined in the Orchestra Handbook;
Participate in negotiating and orchestra committee meetings as assigned;
Consult with and communicate regularly with the Music Director and senior management on artistic matters related to personnel;
Mediate and manage concerns from players and seek adequate and appropriate solutions;
Address grievances and resolve labor disputes in cooperation with senior management and the Union;
Be readily available backstage, before, during and after concerts to optimize service and quality communications with Musicians;
Coordinate the creation of substitute lists and adhere to their hiring order per the CBA;
Prepare Musician payroll and ensure timely resolution of any concerns;
Issue individual Musician contracts, assist in calculating service offer guarantees; track special provisions; distribute and collect contracts by appropriate deadlines; manage tenure review process; maintain personnel records and provide appropriate information to senior management;
Distribute, collect, and complete W-4 and I-9 forms for newly hired Musicians and/or Musicians that have made any changes pertaining to these documents;
Assist in producing the Orchestra Handbook, season calendar and weekly orchestra schedule; distribute information regarding rehearsal orders, service locations, instrumentations and dress;
Prepare Musician rosters and hire needed substitute and extra Musicians;
Communicate information as needed to other members of the artistic operations team including the music library and production staff;
Administer leave requests from Musicians; develop and maintain system for tracking attendance, leaves and assignments;
Manage all auditions for open positions; prepare national advertisements, compile audition requirements, coordinate candidate registration and oversee audition process;
Manage orchestra personnel at rehearsals and concerts, including timekeeping of services relating to start and end times and intermissions;
Facilitate communication between Music Director, senior management, Union, Orchestra Committee and individual Musicians; post, distribute and announce information and changes as they occur;
Be available to Musicians and staff, responding to communications in a timely manner;
Ensure proper handling of orchestra disciplinary issues in compliance with the CBA and in coordination with the Music Director and senior management;
Assist in coordinating/communicating details related to Musician travel for run-out and tour services, including transportation, room assignments, itineraries and per diem payments;
Manage distribution of comp tickets to the orchestra;
Perform other duties as requested, assigned or
Bachelor’s degree in music with a minimum of three years’ experience in orchestra personnel management;
Possess a passion for extreme attention to detail;
Possess strong written, and interpersonal communication skills;
Experience working with the American Federation of Musicians (AFM);
Self-motivated, with the ability to manage own time;
Possess strong personal integrity with the ability to handle sensitive and confidential information;
Experience in use of performing arts technology systems such as OPAS;
Proficiency with Microsoft Office software including Outlook, PowerPoint, Word, and Excel;
Must have a positive attitude and be able to work as part of a high-functioning team;
Must possess the ability to stay calm, think clearly, and maintain a professional demeanor under pressure;
Must possess knowledge and love of classical music and a respect for the artistic temperament;
Ability to maintain a sense of humor when the going gets tough.
Application Procedure: Please send cover letter and resume no later than August 23, 2019 to: EJeanette@PacificSymphony.org
or by U.S. Post to: Eileen Jeanette 17620 Fitch, Suite 100 Irvine, CA 92614
No phone calls, please
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Pacific Symphony is an Equal Opportunity Employer.
Additional Salary Information:
Compensation will be both competitive and commensurate with experience. Good benefits package, including 401(K) and health insurance.
About Pacific Symphony
Founded in 1978, Pacific Symphony enriches the human spirit through superior performances of classical and symphonic music. It is a highly dynamic and innovative organization, led artistically by Music Director Carl St.Clair and operationally by President John Forsyte. It presents more than 100 concerts annually and serves close to 300,000 community members each year. The Pacific Symphony is nationally and internationally recognized for performance excellence, strong community engagement through education and other programming, and the commissioning of new works by contemporary composers. Pacific Symphony twice received prestigious ASCAP Awards for Adventuresome Programming, and it was showcased in the League of American Orchestras' nationally released publication, Fearless Journeys: Innovation in Five American Orchestras. Pacific Symphony's Class Act elementary school enrichment program has been honored by the National Endowment for the Arts and the League of American Orchestras for its exemplary orchestra education. Accomplishments in 2017-18 included a sold-out concert at Carnegie Hall, Orchestra Tour to China and the national airing of our Ellis Island: The Dream of Ameri...ca Concert on PBS Great Performances.
Resident for much of the year at the renowned Renée and Henry Segerstrom Concert Hall, the Symphony also presents a summer outdoor series at Costa Mesa’s Pacific Amphitheater. In the 2019-20 season, Music Director Carl St.Clair will be celebrating his 30th Anniversary with the Pacific Symphony, while Principal Pops Conductor Richard Kaufman is celebrating his 28th season leading the Pops series, which stars some of the world's leading entertainers.
For 28 consecutive years Pacific Symphony has balanced its budget and has no accumulated debt. It employs an administrative staff of approximately sixty.
Pacific Symphony is located in Orange County, California's second most populous county boasting a rich arts tradition strongly supported by an engaged public. Known around the world as "The OC," Orange County envelops the visitor in the ultimate Southern California lifestyle…casual sophistication, pristine beaches, legendary theme parks, and endless options for fun in the sun or cultural exploration. The OC is known for its ideal year-round climate with an average daily temperature of 70 degrees. With sun-soaked days and star-filled nights, OC visitors and residents are immersed in the real California dream.
Just minutes from The OC's 42 miles of beaches, there are magical adventures and adrenaline pumping rides at the original Disneyland Resort, and the always-thrilling Knott’s Berry Farm. OC Parks offers sprawling wilderness and nature parks, perfect for recreation of the sun-soaked variety, with miles of trails and coastal preserves to explore.
The level of arts and entertainment found in The OC is equally unmatched. For sports fans, Anaheim offers professional baseball, hockey, and indoor soccer, with something for everyone all year round. Costa Mesa is home to fabulous performing arts venues featuring Broadway musicals, international operas, new theatrical plays, and innovative dance productions. Laguna Beach houses an abundance of thriving art galleries and The OC's most famous summer and winter art festivals.
Newsweek Magazine’s 2013 list of America’s top high schools included 22 Orange County public high schools ranked in the California top 100, tied for first in the state. Orange County is also home to several nationally recognized private high schools. The OC’s strong university system – including the University of California Irvine, and Chapman University – has helped contribute to the fact that 37% of its residents over the age of 25 have a bachelor’s degree or higher, ranking it as one of the top five regions in the nation for college educated residents. In addition, Orange County’s economic strength is reflected in its low unemployment rate, which consistently runs lower than that of the statewide average.
Source: www.visittheoc.com, www.location