The Educational Theatre Association (EdTA) seeks a dynamic individual to provide project and administrative support to our Executive Director and internal departments for their various projects, events, programs and activities.
Project Support to Executive Director
Provide ongoing administrative support including:
Coordinate meeting logistics such as meals, location, timing, invitees, A/V needs
Plan travel including transportation, lodging, general logistics, etc.
Complete monthly expense reports and/or process invoices as needed
General office support such as: organizing food deliveries, printing/making copies, filing, drafting correspondence
Serve as contact or general liaison for EdTA Board of Directors
Organize details for annual Board meeting including travel, transportation, lodging, meals, etc.
Onboard incoming Board members (administer gift program, collect personal information for website and travel)
Support planning and logistics for all EdTA/ETF Board meetings (location, AV, food, etc.).
Vendor management for select vendors.
Project Support to Departments
Event planning for meetings such as Board meetings, offsite and in-office meetings, association events and employee events including:
Booking venue/location/catering needs
Coordinating logistics with on-site contact, external facilitator and/or EdTA staff
Troubleshooting on day of event
Administrative support to internal departments including:
Printing, copying, scanning, filing documents
Assistance with packaging and mailings
Creating/revising materials, documents, guidebooks and forms
Proofreading, editing materials and forms
Project support for or lead for select ad hoc or ongoing projects for internal departments:
Identify key members, resources, setting responsibilities/accountabilities for assigned projects.
Lead/plan meetings to track project progress
Set timelines for project completion
Execute assigned project tasks
Provide project support for seasonal events such as ITF, Conference, Summit, BBTS, TGH, etc.
Provide ongoing stewardship and administration of special programs and processes including award, grant and scholarship programs.
Skills and Qualifications:
1-3 years of administrative and/or project support experience, preferably working with director or executive levels of management
Customer service experience helpful; customer orientation required
Strong project management skills
High level of communication skills, both oral and written
High level of proficiency in using Microsoft Word, Excel and Outlook. Experience with project management software is a plus.
Strong organization, multi-tasking and time management skills
Calm, organized and confident demeanor in working with staff, members, Board, external partners and vendors
Advanced attention to detail and accuracy in all work.
Ability to prioritize own wide-ranging workload and work independently.
Internal Number: 2019-71
About Educational Theatre Association
The Educational Theatre Association is an international nonprofit association with more than 135,000 active members. EdTA’s mission is shaping lives through theatre education: honoring student achievement in theatre; supporting teachers by providing professional development, resources, and recognition; and influencing public opinion that theatre education is essential and builds life skills. EdTA is the home of the International Thespian Society, an honorary organization established at nearly 5,000 schools, that has inducted more than 2.3 million theatre students since its founding in 1929. EdTA also produces the International Thespian Festival. The Educational Theatre Foundation is the philanthropic arm of EdTA.
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