The mission of the Denver Young Artists Orchestra Association (DYAO) is to provide the finest possible youth orchestra programs, inspiring and educating young musicians through the performance of great works of music and offering valuable cultural opportunities to the community. The Orchestra Manager is the first point of contact for all student participants and families. The Orchestra Manager is responsible for ensuring that all orchestra events run in an effective, professional, and fiscally-responsible manner. This position reports to the Executive Director.
1. Coordinate with the Music Director, conductor(s), and Executive Director to organize rehearsals and performances. This includes, but is not limited to, music purchase/rental, music distribution, and seating assignments and/or rotations. Alert Music Director, conductor(s), and Executive Director of any conflicts that might cause disruption in a rehearsal or concert.
2. Manage and attend all rehearsals, retreats, and concerts.
3. Act as primary contact for all student participants and families. As appropriate, bring issues to the Executive Director.
4. Communicate orchestra schedules with families through telephone, e-mail, Weekly Bulletin, and verbal rehearsal announcements.
5. Prepare materials for all seating and orchestra auditions. Maintain database of all students related to the organization, including non-participants. Update information as necessary for each student/family.
6. Uphold DYAO attendance policies. Update Music Director and/or conductors of attendance issues. Proactively report information to the families about student attendance.
7. Manage music library and library database. Order music and supplies as necessary.
8. Manage rehearsal, stage management, and music library volunteers. Assist Executive Director and other staff with volunteer projects during rehearsals.
9. Coordinate with the Music Director, conductor(s), and Executive Director on the hiring of coaches, judges, and substitute musicians for rehearsals and performances.
10. Coordinate with concert venue staff, Music Director, conductor(s), and Executive Director to prepare a production packet approximately one month prior to each concert. This packet should cover all on-stage and backstage aspects of the concert.
11. Stage manage concerts. Meet concert needs of musicians, soloists, Music Director, and conductor(s). Manage on-stage and backstage setup and tear down. Secure all required equipment for each concert (i.e. percussion equipment, music stands, etc.).
12. Attend all staff meetings. Attend other meetings as requested.
13. Assist with logistics for run-out concerts and retreats as requested by the Executive Director, Music Director, and/or conductor(s).
14. Assist Executive Director in the planning of regional, national, and/or international tours. Coordinate family paperwork with Executive Director and/or tour company. Coordinate rental instruments, carnets, and other tour details with the tour company.
15. Support recruitment and outreach efforts as needed.
16. Work with Executive Director to develop program budget for each season.
17. Report music performed at all concert series to all appropriate performance licensing organizations (ASCAP, BMI, SESAC). Ensure annual fees are paid as required.
1. Bachelor of Music or Bachelor of Arts in Music Degree. 2. Strong attention to detail, organizational skills, and communication skills. 3. The ability to meet deadlines while demonstrating patience, good judgment, and a positive attitude. 4. The ability to manage multiple tasks or projects simultaneously and make decisions effectively in a fast-paced environment. 5. Ability to work both independently and as part of a team. 6. Successful track record with managing conflict. 7. Proficient at computer usage, including Microsoft and Google Suites. 8. Willing to work some evenings and weekends. 9. Access to a vehicle and a valid driver’s license. 10. Ability to pass an annual background check. 11. Ability to lift and move materials weighing up to 50 pounds.
Additional Salary Information: This position is eligible for partial benefits as defined by the DYAO employee handbook. This job pays hourly and will average 25 hours per week. The job scope defines the major components of the Orchestra Manager position, but is not inclusive of all responsibilities. The job scope may evolve and responsibilities may be added or removed by the Executive Director.
About Denver Young Artists Orchestra
The mission of the Denver Young Artists Orchestra Association (DYAO) is to provide the finest possible youth orchestra programs, inspiring and educating young musicians through the performance of great works of music and offering valuable cultural opportunities to the community.