The California Symphony seeks a part-time Orchestra Personnel Manager to join a team of highly motivated and dedicated professionals. Reporting to the Operations & Education Director and the Music Director, the Orchestra Personnel Manager is responsible for administering the personnel of the orchestra for 5 subscription concert sets, plus one benefit concert, and up to 2 auditions annually. This includes application of the Collective Bargaining Agreement (CBA) and national Integrated Media Agreement (IMA), preparation and maintenance of payroll and other records, scheduling of musicians, hiring of substitute and extra musicians, and coordination of auditions. The Personnel Manager serves as a liaison between the Music Director, guest conductors, and musicians; and the administrative staff and musicians. We are seeking a dynamic collaborator, who is knowledgeable of the San Francisco Bay Area talent pool, and who will thrive at a quickly growing, fast-paced arts organization.
Core duties include:
Administer the bylaws of the Collective Bargaining Agreement in all matters as Personnel Manager
Act as a liaison between the Music Director, guest conductors, and musicians; administrative staff
Assist with the development of budget projections in consultation with Operations & Education Director and collaborate with Music Director and Librarian to achieve artistically agreeable instrumentation within budget
Assemble and maintain musician availability, and make assignments for the season
Make note of regular musicians’ attendance as a reference for their member status, and coordinate requests for leave of absence
Keep accurate attendance records and payroll notes, including doubling and cartage, as well as excused (and unexcused) absence requests and granted leaves of absence
Maintain current substitute lists in consultation with the Music Director and Principal players
Hire and coordinate all orchestra personnel according to the instrumentation agreed upon for each service and per the hiring procedures of the CBA, including but not limited to seating and step up procedures
Communicate any changes as a result of the hire that would incur additional charges with Operations Director
Review substitute personnel with the Music Director after each concert set
Distribute, collect, and complete onboarding paperwork, W-4 and I-9 forms for newly hired musicians and/or musicians that have made any changes pertaining to these documents
Communicate with musicians regarding schedules, compensation, concert dress, music availability, staff contact info, program instrumentation, orchestra roster, venue location, parking information, and other details as necessary
Attend all orchestra rehearsals and concerts, logging significant events in connection with rehearsal or concerts such as complaints, tardiness, concert attire, and general deportment
Collaborate with stage personnel and Union Steward on issues of breaks, start/stop times, venue HVAC in accordance with the CBA
Make announcements to the orchestra at rehearsals in conjunction with staff
Prepare and ensure accuracy of orchestra payroll in accordance with organizational practice for each set for which musicians are hired
Maintain updated personnel files and contact information for all musicians using institutional databases and resources, and communicate new hires to librarian and human resources
Organize, attend, and run audition process in accordance with the CBA including but not limited to arranging of the Audition Committee; preparation of audition notices; receipt and organization of applications; correspondence with all applicants; setting the audition schedule while staying within budget; coordinating the acquisition of audition musical excerpt list from the Music Director, and work with Librarian to make the excerpts available to invited applicants
Additional duties as assigned within reasonable scope of this position
Qualifications/requirements to be successful:
Must be technologically savvy and have proficient working knowledge with Microsoft Suite (word, excel), and database software
Networked within the San Francisco Bay Area musician talent pool
Successful experience administering fair and balanced interpretations of Collective Bargaining Agreements
Personal integrity and strict code of confidentiality and professionalism
Adept familiarity with orchestral repertoire and ability to read music
Working knowledge with Dropbox, Google Drive, Vendini
Excellent verbal and written communication skills
Ability to implement projects from conception to completion with limited to no supervision
A highly energetic professional with a track-record of building positive working relationships with artistic and administrative staff
A life-long learner who seeks and monitors industry and operational trends for self-improvement
Telecommuting is allowed.
Additional Salary Information: *This is a part-time position on an annual contract
*Flexible work schedule and remote work-from-home arrangement
About California Symphony
The California Symphony is distinguished for its concert programs that combine classics alongside American repertoire and lesser-known works, its pioneering Young American Composer in Residence program, its nationally recognized education programs, and for bringing music to people in new and unconventional settings. The orchestra is comprised of musicians who have performed with the orchestras of the San Francisco Symphony, San Francisco Opera, San Francisco Ballet, and others. A lot of arts organization talk about cultivating new and younger audiences; we are actually doing it.
California Symphony has launched the careers of some of today’s most-performed composers and soloists, including violinist Sarah Chang, cellist Alisa Weilerstein, and composers such as Mason Bates, Christopher Theofanidis, and Kevin Puts. The orchestra has recently expanded its regional base in the greater San Francisco Bay Area with performances at the Napa Valley Performing Arts Center’s Lincoln Theater in Yountville, the Concord Pavilion in Concord and with Postmodern Jukebox and Cirque de la Symphonie in Oakland, all in addition to performing at its home at the Lesher Center for the Arts in Walnut Cr...eek.
California Symphony Music Director Donato Cabrera has been the Music Director and Conductor for the California Symphony since 2013. He also is Resident Conductor of the San Francisco Symphony and the Wattis Foundation Music Director of the San Francisco Symphony Youth Orchestra since 2009. Cabrera announced in October 2015 he will step down from his roles at the SF Symphony at the end of the 2015-16 season to pursue a thriving international conducting career. In 2014, Cabrera was appointed Music Director of the Las Vegas Philharmonic Orchestra, and from 2013 to 2015 he served as Music Director of the New Hampshire Music Festival.
The mission of the California Symphony, led by Music Director Donato Cabrera, is to enhance the lives of those it serves in Contra Costa County and the extended San Francisco Bay Area by performing the full range of orchestral repertoire of the highest quality with special attention to the work of American composers, presenting talented young performers in their first professional concert appearances, featuring performances by world class artists, and providing education outreach programs for the children and adults of our community.
Founded in 1986 under founding Music Director Barry Jekowsky, our vision is to become a 21st-century orchestra, making classical music relevant to those we serve, bringing in new audiences along the way, and ultimately more fully living up to our name across the state of California.