The Assistant Artistic Administrator provides artistic oversight and administrative support for the development and execution of the SSO’s concert programming and additional artistic activities. Primary responsibilities include managing special artistic outreach projects, programming select concert series, supporting the administrative functions of the Seattle Symphony Chorale, organizing all components of electronic media and working collaboratively with all members of the Seattle Symphony Organization.
Essential Job Functions:
Assistant to Music Director
Arrange and coordinate Music Director’s calendar and yearly schedule in coordination with Music Director Management company: rehearsals, concerts, community appearances, fundraising events, receptions, artist dinners, meetings with staff members/board constituents/musicians/guest artists, etc.
Keep Music Director informed and prepared for all events. Maintain open and direct communication with all branches of the Seattle Symphony as well as other organizations on behalf of the Music Director. Appropriately represent the Music Director to all constituents, in writing, email, and by phone
Answer phones; draft correspondence and other written materials; coordinate and distribute rehearsal orders; schedule appointments; make travel arrangements; manage Music Director’s guests and requests for concert tickets
Maintain detailed records of Music Director’s Symphony-related expenditures; monitor Music Director’s discretionary budget
Coordinate, execute and/or deliver a variety of special projects as directed by the Music Director
Miscellaneous duties to support Music Director as required
The Seattle Symphony Chorale Manager
Serve as primary point of contact between the Seattle Symphony and the Seattle Symphony Chorale, especially for Chorale Officers and Section Leaders. Manage the business and information flow between the two organizations
Coordinate annual rehearsal schedule with Associate Conductor for Choral Activities
Coordinate rehearsal space with Swedish Cultural Center and NW Boychoir. Arrange parking for rehearsals and concerts at Benaroya Hall and Russel Investments center
Hire accompanists for rehearsals and auditions; help organize special events
Manage payment for rehearsal spaces, accompanist, Russel Investment parking, annual retreat and other purposes
Provide updated chorale listing in Encore Program, submit updates to the website and other materials
Prepare Artist Entrance Monitor signage for warm-up space and send email with full rehearsal and concert details to the Chorale
Other Administrative Duties
Manage Celebrate Asia Composition Competition: Send announcement, compile submissions, schedule selection committee meeting; liaise with communications department to announce winner; coordinate with library department to procure scores and parts according to established parameters; update Composition website regularly; prepare super finalist information and demo recordings for meeting of the Composition jury
Manage the Chamber/[untitled] series and other chamber activities outside of Octave 9, including program submissions and listings; contracting the musicians and ensuring timely payments to them, and disseminating the information
Prepare PowerPoint presentations for [untitled] concerts and supertitles for all performances.
Proof outgoing marketing and communications materials for accuracy and adherence to the Seattle Symphony’s style guide and compile the Artistic department edits for sharing with Marketing
Assist in artist liaison duty and concert duty as needed
All applicants must be available to interview with Thomas Dausgaard in person on Saturday, April 6, 10am-12:30pm to be considered.
The Seattle Symphony values diversity and inclusiveness in the workplace. Individuals who bring diverse backgrounds and perspectives are encouraged to apply. It is our policy to provide equal employment opportunity (EOE) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Seattle Symphony will provide reasonable accommodations for qualified individuals with disabilities.
Significant experience supporting a top-level artist or executive
Ability to prioritize and make independent judgments while working on several projects simultaneously
Able to work with a wide range of personalities, work under pressure, and work as a team player
Demonstrated office management skills, including Windows and Office
Demonstrated ability to communicate clearly, both verbally and in writing
Demonstrated ability to use initiative and deliver accurate and timely work product
Enthusiasm for and interest in symphonic music. Ability to read music is preferred
Experience in a non-profit organization
Flexibility and ability to work outside office hours when Music Director is in Seattle are essential
Perform concert duty, including evenings and weekends
Additional Salary Information: Full benefits package
About Seattle Symphony
The Seattle Symphony is one of America's leading symphony orchestras and is internationally acclaimed for its innovative programming and extensive recording history. Under the leadership of Music Director Ludovic Morlot since September 2011, the Symphony is heard from September through July by more than 500,000 people through live performances and radio broadcasts. It performs in one of the finest modern concert halls in the world — the acoustically superb Benaroya Hall — in downtown Seattle. Its extensive education and community engagement programs reach over 65,000 children and adults each year. The Seattle Symphony has a deep commitment to new music, commissioning many works by living composers each season. The orchestra has made nearly 150 recordings and has received two Grammy Awards, 23 Grammy nominations, two Emmy Awards and numerous other accolades. In 2014 the Symphony launched its in-house recording label, Seattle Symphony Media.