Classification: POPULAR AND SPECIAL PROGRAMS COORDINATOR
Last Revision Date: October 11, 2017
FLSA Status: Exempt
The Popular and Special Programs Coordinator serves as the primary administrative support for the Director of Artistic Planning and the Managing Director of Paradise Jazz Series in the areas of artist care, and artist logistical needs.
The Popular and Special Programs Coordinator will act as a liaison with guest artists, artist managements, partners and venues. This position requires a high level of professionalism, tact and integrity due to the frequency of internal/external contacts and exposure to confidential information.
Handles logistics for guest artists and conductors; provides care and attendance to needs of guest artists with primary responsibility for popular, jazz, summer, family and education, and special presentations in Orchestra Hall. Assists in the stocking of artist hospitality supplies and ensures dressing room/Ellington Loft
Facilitates the timely routing and execution of artist contracts as
Assists in monitoring contracts to assure that provisions of contract and contract riders are
Prepares and distributes artist schedules and itineraries, with primary responsibility for all non-classical, summer, and family/education
Organizes transportation to and from hotel/venue/airport for guest artists, greets guest artists arriving in Detroit, and schedules
Arranges catering for artists with internal or external vendors as
Prepares payment requisitions and maintains record of invoice and contract payments. Provides monthly expense/variance reports as
Assists with preparation and distribution of artist
Negotiates and maintains relationships with area hotels, caterers, and other vendors.
Researches and performs special projects as assigned depending on individual interests/strengths.
Serves as concert duty assistant with primary responsibility for pops, jazz, summer, family/education, and special programs; and secondary responsibility for classical guest artists as
Assists in departmental budget preparation and coordinates artistic budget information under the direction of the Director of Artistic Planning and the Managing Director of the Paradise Jazz
Performs other duties as
Bachelor’s level College or Conservatory degree in Music, Arts Administration or the Humanities required. Must be able to read music. Must have a general familiarity with Orchestral repertoire. Internship or other previous experience in management of musical ensembles preferred. Must have excellent communication skills, including writing skills, and excellent editing capability. Strong organizational skills are required. Must demonstrate meticulous attention to detail and flawless execution. Must use tact, discretion and diplomacy while maintaining confidentiality. Experience with problem solving as well as the ability to work well under stressful conditions is a necessity. Strong interpersonal, leadership and organizational skills are also required. Must possess exceptional people skills to work with a vast array of personalities, including the Music Director, Principal Pops Conductor, staff conductors, DSO musicians, librarians, vendors, members of the public and members of the administrative staff. Must be able to work days, evenings and weekends as required. Ability to operate in a PC network environment and familiarity with Microsoft Office Suite software required.
Primary Reporting Responsibility:
Director of Artistic Planning
Managing Director of Paradise Jazz Series/Managing Director & Curator of @ The Max
Secondary Reporting Responsibility:
Vice President & General Manager
About Detroit Symphony Orchestra
Internationally acclaimed conductor Leonard Slatkin is Music Director of the Detroit Symphony Orchestra (DSO) and the Orchestre National de Lyon (ONL). He also maintains a rigorous schedule of guest conducting and is active as a composer, author, and educator.
Highlights of the 2015-16 season include a three-week Brahms festival in Detroit; engagements with the St. Louis Symphony, Pittsburgh Symphony, Los Angeles Philharmonic, and NHK Symphony in Tokyo; debuts with Beijing's China Philharmonic Orchestra and the Shanghai Symphony Orchestra; and a summer tour of Japan and China with the ONL.
Slatkin’s more than 100 recordings have garnered seven Grammy awards and 64 nominations. His recent Naxos recordings include works by Saint-Saëns, Ravel, and Berlioz (with the ONL) and music by Copland, Rachmaninov, Borzova, McTee, and John Williams (with the DSO). In addition, he has recorded the complete Beethoven and Tchaikovsky symphonies with the DSO (available online as digital downloads).
A recipient of the prestigious National Medal of Arts, Slatkin also holds the rank of Chevalier in the French Legion of Honor. He has received Austria’s Declaration of Honor in Silver, the Americ...an Symphony Orchestra League’s Gold Baton Award, and the 2013 ASCAP Deems Taylor Special Recognition Award for his book, Conducting Business.
Slatkin has conducted virtually all of the leading orchestras in the world. As Music Director, he has held posts with the New Orleans, St. Louis, and National symphony orchestras, and he was Chief Conductor of the BBC Symphony Orchestra. He has served as Principal Guest Conductor of London’s Philharmonia and Royal Philharmonic, the Pittsburgh Symphony Orchestra, the Los Angeles Philharmonic at the Hollywood Bowl, and the Minnesota Orchestra.