As a Music Director, Artistic Director and conductor, my responsibilities stretch wide across the spectrum of a life in music. My time is divided between the offices, staff and musicians of several different organizations:
15-18 weeks with The Knights (NY) 15-17 weeks with the Orlando Philharmonic (FL) 4-5 weeks with the Bridgeport Symphony (CT) 6-9 guest conducting weeks with various ensembles (national and international)
My professional responsibilities include:
Curating and programming orchestral seasons in Orlando and Bridgeport. This includes working with (choosing/building) composers-in-residence, repertoire, soloists, guest conductors, seasons themes, connections with communities, artistic growth and excellence.
Building and curating projects with The Knights that tend to be touring programs, often with goals of record releases or cross-disciplinary collaborations
Fundraising and growing both audience and donor bases
Planning and executing organizational strategy
Building relationships with colleagues, guests, mentors, and mentees
Maintaining close relationships with presenting partners and artistic collaborators
Growing and collaborating with administrative staffs (staff sizes: Orlando, 17 – Knights,
3 – Bridgeport, 2) Developing and partnering with Boards of Directors (board sizes: Orlando, 40 – Knights, 11 – Bridgeport, 30) Representing the Knights, Orlando Philharmonic and Bridgeport Symphony to the public at large and act as the public face of each organization, all of which have different goals and need different things from me
Artistic and musical study, including score preparation and music knowledge research
Maintaining a work/life balance
I’m looking for an assistant who is incredibly organized and task-oriented: someone who can be a colleague and an equal and who is also comfortable taking direction. The best candidate for this job will be someone who is interested in getting into the weeds and dealing self- sufficiently with daily tasks; who can be relied on for sound and consistent advice; and who can learn to anticipate my personal and professional needs. A successful candidate will have strong interpersonal skills, as it is essential that my assistant work effectively with a wide variety of professional personalities while carrying a calm, positive and professional demeanor in all interactions. A successful candidate will handle sensitive situations and confidential information with tact and diplomacy.
ROLES AND RESPONSIBILITIES
Develop a more robust and efficient communication system that will allow for greater responsiveness and for more work to happen in less time
Manage my calendar and to-do lists, prioritize activities, and provide reminders for time-sensitive items
Liaise on my behalf with organizations, management, and PR representatives
Create periodic and well-timed social media posts
Organize and help with tracking business expenses
Be a sounding board for artistic projects, creative concepts, and collaborators
Oversee administrative tasks, including: - drafting written correspondence - assisting with music library work and making sure music is available when needed (reading music is not a requirement but would prove helpful) - organizing travel arrangements
Travel from time to time to provide for on-ground support. This could include being present for meetings and providing critical feedback on projects, as well as helping to organize social engagements with board members, staff, and colleagues. This also means supporting and working with staff at each of the organizations I’m involved with.
Conduct research for projects, such as collecting biographical information and other relevant contextual information for musical selections, and identifying connections to other artists and art forms
Strategize collaborations and artistic partnerships DESIRED QUALIFICATIONS
Exceptional verbal and written communication skills, with an ability to present information and data in a concise manner
Proficiency with Microsoft Office, Google programs, and internet research
Strong problem-solving abilities and motivated by fast-paced work environments
Prior experience working in music, the performing arts, or cultural institutions
Attention to detail, a high level of organization, and the ability to prioritize and
manage multiple projects at one time.
Ability to work effectively as part of a team, build relationships, and handle various
personality types and working styles
As this is a new position, there is quite a bit of flexibility to create a role based on the candidate’s strengths, interests, and schedule. This is a part-time position with an estimated workload of 15-20 hours per week and 3-5 weeks per year of travel for specific projects, meetings and performances. The salary offered will be commensurate with experience.
A successful candidate will quickly prove themselves indispensable and will grow this position into a full-time role over 1-3 years.
All work will be subject to a confidentiality agreement (NDA), as this position handles sensitive personal and business information.
To apply for this position, please send:
• A Resume
• A cover letter, no longer than one page, explaining why this position interests you and what you are most excited to bring to this work
• Two professional references
Telecommuting is allowed.
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